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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The University of Michigan Biological Station (UMBS) seeks to hire a full-time Student Administration Assistant to begin February 2018. The Biological Station offers several credit bearing courses annually, fosters undergraduate and graduate student research, and hosts year-round interdisciplinary research. The Station’s Student Administrative Assistant provides support for all aspects of the undergraduate and graduate student programs in Ann Arbor and in Pellston, Michigan. In addition, this position also assists with the application processes and records management for the entire Biological Station research community, including year-round researchers and an NSF-funded Research Experience for Undergraduates Program. This opportunity requires that the selected candidate spend 9 to 12 weeks during the spring and summer terms at the Biological Station in Pellston, Michigan.

Responsibilities*

Process all student course applications and coordinate the class registration process with multiple University offices. Manage correspondence with students to prepare them for success at the Biological Station, a living-learning community in Pellston, Michigan. Coordinate the logistics and travel for students. Coordinate the financial aid, fellowship and evaluation processes for undergraduate and graduate students with the Associate Director, the Office of Financial Aid and students.

Coordinate admission, participation, fellowship, travel and evaluation processes for the Research Experience for Undergraduates (REU) Program at the Biological Station.

Collaborate with the Station’s Marketing and Communications Specialist and various internal and external groups regarding student recruitment strategies, particularly for underrepresented groups. Participate in various recruiting events, including class presentations.

Manage researcher application process and correspondence. Maintain database of students and entire Station research community and prepare reports as needed.

Provide staff support for Director and Associate Director, as well as the Executive and Curriculum Committees. Manage main email and phone line for the Ann Arbor campus office.

Required Qualifications*

Two to four years of student support experience. Strong communication skills with a customer service focus required. Must be able to spend a total of 9 to 12 weeks during the spring and summer at the Biological Station in Pellston, Michigan.

Desired Qualifications*

Bachelor degree in science is preferred. Previous administrative experience with undergraduate or graduate programs is strongly preferred.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Additional Information

The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA. 

To learn more about diversity, equity, and inclusion visit http://lsa.umich.edu/lsa/about/diversity--equity-and-inclusion.html

To learn more about LSA’s Guiding Principles visit http://lsa.umich.edu/lsa/faculty-staff/human-resources/lsa-staff-guiding-principles.html

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.  The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by: 

  • Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences. 
  • Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.