The Division of Nephrology is seeking a qualified candidate to provide a full range of administrative assistance and high-level support to the Division Chief. The qualified candidate will provide comprehensive support services for the daily operations which include, but are not limited to, the following:
- Maintain Chief’s calendar in Microsoft Outlook
- Make travel arrangements and itineraries for faculty, visiting speakers and faculty recruits
- Work with division, department and Medical School to ensure departmental and school deadlines are met
- Write memos and letters on behalf of the Division Chief
- Establish and maintain e-mail lists
- Coordinate faculty evaluations
- Maintain confidential documents; file, copy, scan, and mail documents and materials as needed
- Oversee basic maintenance, service of and contracts for office equipment
- Order necessary office supplies and equipment and draft routine correspondence
- Assist other divisional faculty and staff as needed
- Initiate and maintain paging services and maintain faculty absence data
- Maintain curriculum vitae for faculty, including biosketches
- Set agendas, secure room reservations and catering for faculty events/meetings
- Coordinate arrangements for on- and off-site meetings, trainings and conference calls
- Prepare agendas, take detailed meeting minutes and distribute materials for various meetings
- Organize, plan and conduct various events as requested
- Maintain Nephrology’s orientation materials for new faculty
- Provide support for the Division Chief’s research responsibilities, including the Research faculty and laboratory research staff assistance as needed
- Coordinate Divisional and O’Brien Kidney Center Website with the Department and Divisional website developer
- Coordinate Pilot and Feasibility Grants Program and Summer Students Program of the O’Brien Kidney Center with the Division Chief
- Bachelor’s degree preferred or an equivalent combination of education and 2-4 years of experience in an administrative assistant position.
- Ability to organize and coordinate a diverse workload with attention to detail while meeting deadlines in a timely manner.
- Ability to demonstrate flexibility when priorities and deadlines change.
- Excellent writing skills required.
- Capacity to exercise initiative, independent judgment, diplomacy, discretion and confidentiality with a positive, service-oriented attitude.
- Excellent organizational and interpersonal skills including the ability to work cooperatively with staff from various disciplines and backgrounds.
- Excellent computer skills with proficiency in MSWord, MSOutlook, PowerPoint, Adobe, EndNote, and Excel.
- Knowledge of Medical School policies and procedures is preferred.
- Experience with Wolverine Access and CTools desired.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.