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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Development Assistant will provide administrative support for the School of Public Health Development and Alumni Engagement Office and other Dean’s Office areas as needed.  Including calendaring, p-card reconciling, database management, and assistance to gift officers for donor visits and travel support. 

Responsibilities*

General Administrative Support

  • Maintain and coordinate calendars, schedule varied and complex meetings: including meeting preparation and follow-up assistance with high-level prospects, donors, volunteers and within the campus community.
  • Prepare P-Cards and hosting documentation for reconciliation.
  • General office duties to include correspondence, filing, copying, faxing, answering telephone, greeting guests, setting up for meetings, tracking office supplies and machine maintenance and providing technical assistance as requested.
  • Take notes and minutes at meetings when directed; follow-up minutes to be completed and distributed in a timely manner
  • Research airlines, hotels, automobile rentals, etc. for best possible rates and secure reservations.
  • Coordinate travel as directed, including meeting confirmations.
  • Prepare all necessary paperwork and confirmation for traveler including directions.
  • Act on behalf of director as requested in handling inquiries of highly sensitive and confidential nature. 
  • Respond to inquiries from within the department, from the campus community, as well as our external constituency, direct matters to appropriate individuals for action and follow-up as needed.
  • Provide calendar and administrative support for members of the Dean’s office that are in need of administrative support

 

Stewardship

Assist Stewardship Officer in maintaining and improving a consistent stewardship, gift processing, and acknowledgement letter process. This includes but is not limited to:

  • Process gifts
  • Prepare individualized acknowledgement letters, tribute notifications, and notes to the dean regarding gifts of $25K+ for his acknowledgement letters
  • Prepare periodic stewardship reports to all donors
  • Work closely with Gift & Records Administration to ensure that all gifts are properly processed and tracked and donor information is accurately documented
  • Prepare informative and timely gift reports for development and departmental use
  • Coordinate acknowledgement letter process with the Office of University Development, Communications and Donor Relations offices 

 

Development and Prospect Research

  • Maintain up-to-date prospect tracking reports for the Gift Officers’ review and follow-up.  Make changes and add information to the DART database as needed.
  • Coordinate donor briefing and hosting needs of Executive Director and gift officers.
  • Provide support for strategic planning initiatives during campaign, including development and utilization of personalized prospect lists and tracking reports in DART to support gift officers
  • Secure assistance from DART development staff as needed
  • Provide individualized prospect research to support donor work of gift officers and dean

Required Qualifications*

  • A bachelor’s degree in a related field is required.
  • One plus year(s) office experience, preferably in a development, or fundraising environment is preferred. 
  • Excellent communication and interpersonal skills.
  • Experienced PC user; Windows based software, experience with Word, Excel and Power Point required, knowledge or expertise with database systems highly desired.  Successful applicant will be expected to learn DART development database and Business Objects software.
  • Ability to effectively communicate and operate in a customer service environment; ability to work independently and as a team member to set priorities and handle multiple assignments and deadlines.
  • Proficiency in spelling, grammar, punctuation and understanding and communicating financial information.
  • A great can-do attitude, attention to detail, discretion when dealing with highly sensitive information and a focus on customer service are essential.
  • Demonstrated ability to work effectively with individuals from diverse communities and cultures.
  • Ability to work nights / weekends.

Additional Information

Michigan Public Health seeking an experienced and dynamic staff leader/member with a commitment to contributing to a diverse, equitable and inclusive environment for all members of our community.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.