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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Division of Geriatric and Palliative Medicine is currently seeking a full-time Administrative Assistant Senior to provide highly responsible and skilled administrative support to Director of Geriatrics Center and Division Administrator for the Division of Geriatric and Palliative Medicine. Using initiative, independent judgment, diplomacy, a service-oriented attitude and follow through in providing general administrative support with excellent attention to detail and the ability to prioritize and meet deadlines in a timely fashion. Must utilize discretion and appropriate judgment regarding sensitive and/or confidential matters.

Responsibilities*

  • Administrative support to Division Administrator, Associate Directors, senior and junior faculty which includes PCard and expense reconciliation, presentation preparation, drafting routine correspondence, material and data preparation for grant submissions, attending committee meetings and taking minutes. Coordinates executive level board meetings and prepares materials. Maintain calendars, conference room schedules, update CV and biosketches.
  • Division and Center support: Facilities maintenance, inventory/supply ordering, provide administrative coverage, Center phone support, coordinate travel and speaking engagements, conference setup, assist with special events, organize international observer visits, provide support to program manager and business manager.
  • Other duties as assigned.

Required Qualifications*

  • High school diploma with considerable progressively responsible administrative assistant experience.
  • Must have strong computer skills along with exceptional written and verbal/interpersonal skills.
  • Must be proficient using Microsoft Outlook, Word, Excel, PowerPoint; Adobe Acrobat.
  • Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines is required. 
  • Must be able to work independently with minimal supervision.
  • The ability to work as part of a team is essential to the success of a person in this position. 
  • Attention to detail is essential.

Desired Qualifications*

  • Ability to make complex travel and conference arrangements.
  • Reasonable knowledge of University policies and procedures.
  • Preferred, but not required, to have knowledge of the following software programs: Endnote, M-Pathways, as well as, experience using Medline, Pub Med and other search engines to find publications; and any bibliographic software.  
  • Must have excellent transcription skills.
  • Ability to quickly become proficient in the use of new software.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.