How to Apply
To be considered for this position, candidates must include a cover letter specifying their interest in and qualifications for this position. The cover letter should be the first page of your resume and uploaded as one document.
The Director’s Office at the Survey Research Center (SRC) at the Institute for Social Research (ISR) supports the numerous research programs in SRC, manages Center budgetary issues, provides higher-level approvals, reviews and approves grant proposals, manages faculty and staff issues, oversees space and facilities, and many other issues. Under the direction of the SRC Assistant Director, the Administrative Assistant Senior will provide a wide range of administrative assistance as part of an administrative team providing support the research programs with financial monitoring of sponsored and non-sponsored budgets, procurement, event coordination, pre- and post-award activities, and other tasks, as needed.
Provide administrative support for event coordination including arranging travel for large and small events, arranging catering, preparing meeting materials, buying supplies, reserving space, room set up/clean up, communication with participants before, during and after events, and other related event tasks. Prepare expense reports via Concur. Prepare routine paperwork related to hiring temporary support staff, GSRAs, workstudy students, and visiting scholars. Attend SRC/ISR/U-M research administration meetings and training to remain current on issues related to SRC/ISR/U-M policies and procedures, and financial and administrative reporting.
Provide accounting support including cost monitoring, forecasting, reconciling, and analysis reports for active sponsored projects and non-sponsored accounts. Keep relevant personnel informed on status of financials, alert them to irregularities or potential overruns, and take steps to resolve issues. Prepare journal entries, PeoplePay forms, requisitions, purchase order requisitions and payment requests, and track their progress to completion. Respond to financial and administrative requests from other SRC/ISR units, Financial Operations, funding sponsors, etc. Assist with respondent payment issues.
Pre- and Post-Award Award Support
Assist with the preparation of grant proposals for submission to funding agencies, including budgets, budget justifications, other support and biographical sketches. Assist with sponsor reports, final financial statements, no-cost time extensions, and project supplements in accordance with sponsor regulations and guidelines. Follow relevant sponsor, SRC/ISR/U-M policies and procedures. Assist with establishing subcontracts with collaborating institutions.
- Bachelor’s degree or equivalent combination of education and experience
- At least three years of progressively complex administrative experience
- Experience monitoring and reconciling financials
- Experience using M-Pathways or a comparable financial/human resource management system
- Experience working with Concur, or a similar travel and expense system
- Progressive knowledge of Excel and other Office products and comfort with changing technology essential
- Excellent communication skills
- Able to effectively work in a team environment, as well as with a diverse group of individuals to provide exceptional customer service
- Exceptional organizational skills that can be substantiated by the candidate or references
- Successful experience working in a busy, high energy environment with ability to remain calm, flexible, prioritize, and multi-task, as well as sometimes work under pressure to meet strict deadlines
- Demonstrated attention to detail and ability to independently follow-up/follow-through, which can be substantiated through performance appraisals and/or references
- Background, experience and/or education in a social science discipline
- Office management experience
- Experience with sponsored research administration
- Experience preparing proposals for submission to NIH and NSF
- Substantial knowledge of UM policies and procedures, especially related to procurement and financial management
- Familiarity with SRC/ISR policies and procedures
Salary is dependent upon qualifications and experience of selected candidate.
The Institute for Social Research at the University of Michigan seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the university, and to ground our research in varied disciplines, perspectives, and ways of knowing and learning.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.