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Job Summary

Coordination and Communication (40% -Total time)

Schedule meetings and appointments

Correspondence development, editing, mailings, copying, production of materials and other related tasks

Scheduling and coordination of travel

Assist in creating presentations/reports by collecting and analyzing data using PowerPoint and other software tools 

Prepare and order materials/refreshments for meetings and other designated events/activities

Attend and take notes at meetings and disseminate as established and/or requested

Serve as the initial point of contact for inquiries regarding the Veterans BSN Program

Coordinate and manage incoming and outgoing electronic/postal/phone communications

Help establish and maintain currency of information on the Veteran BSN website and/or designated section on Nursing website  

Administrative (40% -Total time)

Develop thorough understanding of Department of Nursing and Veteran BSN Program so that support responsibilities can be conducted in a proactive versus merely a responsive manner 

Serve as administrative point of contact for various staff and/or grant-related groups and/or activities

Manage day-to-day administrative assistant operations, screen communications/reports, triage information, problem-solve and/or direct appropriately

Provide administrative support to the Grant Project Director and Program Manager and others as directed

Filing, data entry and database maintenance

Establish and maintain designated tracking systems; assist with grant compliance review

Organize and maintain electronic and/or paper files of grant documents and resources

Effectively maintain program recruitment materials in sufficient quantities for continuous use

Team work (20% -Total time)

Work with Department of Nursing colleagues, faculty, students, and those in other departments to accomplish tasks and responsibilities

Contribute/participate in Department of Nursing operations in ways that promote team effectiveness and overall positive departmental Esprit de corps

Responsibilities*

The Veteran BSN Grant Administrative Assistant will be responsible for providing a wide range of administrative and project support services to the Program Director and grant management team.  This position requires strong organizational skills, attention to detail, the ability to provide proactive support and to complete independent projects as well as work in a team-oriented culture/structure.  Duties include coordination of scheduling logistics for program personnel, department travel planning and expense tracking/reporting, filing, data entry and database maintenance, assisting in the production of grant and evaluation meeting materials, establishing/maintaining designated tracking systems, assisting with grant compliance review, producing grant-related and other reports, participating in department and grant meetings as designated, taking meeting notes, handling incoming and outgoing correspondence (electronic and postal), and production of various teaching and learning materials and presentations.

Required Qualifications*

Strong interpersonal, written and oral communication skills required

Ability to coordinate and simultaneously manage multiple priorities and work independently

Four years administrative experience and a bachelor’s degree or equivalent combination of education and experience required (Transcripts will be requested at interview)

Demonstrated ability to establish and maintain strong working relationship with a variety of constituencies including administrators, students, faculty, consultants and community partners

Experience working with diverse, multi-cultural groups, including racial and ethnic minorities

Proficiency in general office and computer skills required

Microsoft Office Suite proficiency

Working knowledge of some university systems (Concur, Blackboard, Wolverine Access, etc.) 

Some knowledge of nursing and/or health care is desirable

Desired Qualifications*

Military experience/veteran status preferred

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.