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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The School of Kinesiology is seeking a highly motivated and proactive individual to fulfill a newly created full-time role as a Contracts and Grants Specialist in our Research Administration Office. The successful individual will support the mission of continuing the development of a well-funded and productive research program by providing primarily post-award grant support to the Research Process Manager and Senior Financial Specialist in the School of Kinesiology. Independent judgment is required to plan, prioritize and organize workload.

Post-award responsibilities may include: setting up new projects, budget allocations, establishing sub-projects; monitoring payroll and expenses, creating and submitting journal entries, running A21 expense reports, approving general supply orders, requesting no-cost extensions or special approvals, preparing and reviewing financial reports including Financial Statement Reports and closing out of projects.

Pre-award responsibilities will be limited, however, this position will provide back-up to the Research Process Manager with grant submission when additional assistance is necessary (filling in Proposal Approval Form, forms, etc.).  The majority of the responsibilities for this position will focus on post award activities and financial elements.


  • Set-up hardship and cost share accounts.
  • Request sub-award and sub-contract accounts.
  • Allocate (re-allocate) award dollars.
  • Create and submit journal entries.
  • Ensure compliance with sponsor(s) and UM policies.
  • Investigate and resolve project issues.
  • Secure approvals for A21 costs.
  • Assemble highly confidential and sensitive information.
  • Prepares necessary financial forms/processes for post award functions (Project Award Change Request form PACR), uploads documentation into e-Research.
  • Review Concur expense reports.
  • Prepare and process financial aid awards.
  • Open new General Fund accounts.
  • Assist with preparation of yearly financial reports and some financial analysis.
  • Other duties as assigned.

Required Qualifications*

  • Bachelor’s degree in Business Administration or a related field and 2 to 3 years of relevant experience.
  • Successful candidate must be motivated with a positive attitude and strong commitment to exceptional customer service. 
  • Must have excellent written and verbal communication skills and ability to use discretion and appropriate judgment regarding sensitive and confidential matters.
  • Demonstrated ability to work in a team environment as well as independently, set priorities, multi-task, handle multiple assignments and deadlines, and display excellent judgment while operating in a flexible and professional manner.
  • Requires strong computer skills including proficiency with MS Word, Excel, PowerPoint and Adobe PDFs.
  • Ability to quickly learn new computer systems for accessing data, creating necessary tracking reports and analysis.

Desired Qualifications*

  • A highly desired candidate will have a strong financial aptitude, resourcefulness, and an excellent attendance record in previous positions.
  • Experience and knowledge of UM systems and procedures used in pre and post award including e-Research, M-pathways, M-reports, Business Objects, Concur and other UM reporting tools. 
  • Knowledge of university and various UM school/college policies and processes.


Additional Information

Physical demands/work environment:

  • The person in this position may present information at events.
  • The person in this position occasionally moves through the building to attend meetings/events and access files or information.

The statements included in this description are intended to reflect the general nature and level of work assigned to this classification and should not be interpreted as all-inclusive.


Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.