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A cover letter is required for consideration of this position and should be attached as the first page of your resume.  The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Physical Medicine and Rehabilitation (PM&R) department is seeking a Research Process Manager that will be responsible for the complete administrative research process for the department. This position will work with department leadership to continue to grow our research mission in partnership with clinical practice. This position provides guidance and counsel for the appropriate stewardship of sponsored research funds as well as regulatory and compliance issues related to research. PM&R supports 10 full time research faculty, a growing number of research clinicians and numerous research staff on federal and non-federal projects with annual expenditures of approximately $4 million.  

Please apply to this position if you are interested in being a part of a nationally recognized team in rehabilitation science, emphasizing high impact studies that will change clinical paradigms to improve quality of life for patients.  PM&R’s research funding comes from NIH, Department of Defense, Department of Administration for Community Living, Patient-Centered Outcomes Research Institute, Cure Huntington’s Disease Initiative Foundation, Craig Neilsen Foundation, Cerebral Palsy Alliance Research Institute and others, with collaborations with other institutions domestically and internationally.  Additional information about PM&R Division of Research may be found at  https://medicine.umich.edu/dept/pmr/research

Responsibilities*

This position will oversee and manage the research administrative team delivering high-quality, best practice pre- and post-award services to the PM&R faculty and staff.   This position will provide supervision to Contract & Grant Specialists, Research Process Coordinators and two Administrative Assistant Seniors and be responsible for developing a climate that is motivating and positive.  Experience working with clinical research proposals is desired.

Pre-award duties will include delegation of upcoming proposal submissions to staff and review of all proposals routed through PM&R for accuracy, prior to review by the Medical School. In addition, this position will be expected to work on the preparation and submission of proposals for assigned research faculty as needed, preparing proposal budgets, budget justifications, coordinating and compiling proposal documents, assuring compliance to solicitation and project proposal announcement requirements, coordinating proposal requirements with additional internal and external participants, and submission through other University Departments, Subcontractors, Medical School Grants Office, ORSP, and submission through the University’s eRPM. 

Post award: Provide overall unit leadership in assuring appropriate post-award stewardship and provide regular reviews of post-award services provided by assigned staff.  In addition, this position will be responsible for providing back up of post-award responsibilities which can include tracking and oversight of the financial status of projects, providing monthly financial reports to researchers, sponsor-specific reporting, timely re-budgeting as required by sponsors and the university, initial approval of transactions for projects, and preparation and submission of post-award administrative requests such as no-cost time extensions, establishment of sub-project grants, subcontracts, FSRs, and UG requests. 

Assist/guide faculty and research support staff with job postings when proposals are funded in partnership with Human Resources staff. Attend monthly Medical School Sponsored meetings (Grants Processing Advisory Committee and Post-Award Advisory Committee) and the Research Administrators Network meetings.

This position reports directly to the Chief Department Administrator in partnership with the Director of Research and the Associate Chair for Research.

Required Qualifications*

  • Research Process Senior Manager: Bachelor’s Degree with 5+ years of relevant research administration experience with strong financial and budgeting skills.
  • Research Process Manager: Bachelor’s Degree with 3-5 years of relevant research administration experience with strong financial and budgeting skills.
  • Supervisory experience.
  • Expertise in proposal preparation processes and eRPM.
  • Excellent communication and strong interpersonal skills are essential.
  • Ability to manage multiple tasks, tolerate ambiguity and work to deadline.
  • Demonstrated excellence in customer service with high attention to detail and follow-through.
  • Excellent Excel and word processing skills required.
  • Able to work simultaneously on several large, complex, time-sensitive projects.
  • Able to cultivate strong working relationships with team members and affiliates. 
  • Ability to act as primary liaison between research investigators and research administrative support team, other University administrators, ORSP, the Office of Sponsored Projects, and other sponsors.
  • Represent the Department of Physical Medicine and Rehabilitation.

Desired Qualifications*

  • Sponsored Projects Management experience (at least 10 years) from within the University of Michigan Medical School or similar large academic research institution.  
  • A Master’s Degree in business, public administration, finance or a related field is desired.
  • Experience in leadership roles and professional development and training is also desired. 
  • Professional training or certification in research administration.  Experience with Grants.gov, NSF Fastlane, and other eRA electronic research administration systems. 
  • Experience with all types of award mechanisms, including grants, contracts, subcontracts and cooperative agreements.  
  • Experience with medical school research.
  • Demonstrated financial reporting, forecasting and developing projections is desired with familiarity and experience with university administrative and business tools such as Business Objects, Tableau, eResearch, Concur, procurement, electronic timekeeping, and other tools which would enable effective oversight and stewardship of sponsored projects. 

This position requires excellent analytical skills, attention to detail, strong interpersonal skills with ability to multi-task and to adjust to changing priorities in a complex, fast-paced environment. 

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.