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Job Summary

This position assists with various aspects of the Pediatric Residency Training Program within the Department of Pediatrics. This position serves and interfaces with medical students, residents, faculty and staff in the Department of Pediatrics. Direct supervision is received from the Residency Program Director. Supervision may also be received from the associate program directors and Lead Resident Coordinator.

Responsibilities*

Recruitment

  • Coordination of the recruitment of prospective pediatric residents-including schedule interviews, maintaining weekly statistics and coordinating faculty to interview.

  • Serve as a liaison and representative of the Department to prospective residents, both inside and outside of the Institution. Present an enthusiastic and warm demeanor that is both welcoming and encouraging of applicants and resident in their career pursuits.

  • Coordinate Ranking Meetings- including the preparation of materials and maintaining the ranking spreadsheet

  • Update and release the post-match survey

New Internal Orientation

  • Coordinate the orientation schedule for the incoming pediatric interns. Arrange for specific departmental activities (low ropes course, Welcome BBQ, etc.)

  • Order lab coats, scrubs, business cards, etc. for new interns

Program Evaluation

  • Assist in the development of the agenda and the materials needed for the Annual Program Retreat including reserve the venue, order food and prepare minutes

  • Assist in the development of the agenda for the quarterly Program Evaluation Committee Meetings and prepare minutes.

Conference Scheduling

  • Responsible for scheduling faculty and other speakers for daily conference throughout the year and track conference attendance for the pediatric residents

Duty Hour Monitoring

  • Each week monitor the duty hours for residents. Send reminders to residents when necessary.

Meal Allowance/parking

  • Monthly responsibilities include providing meal allowance to residents based on their schedules and posting adjustments for late meals weekly. Provide parking access to residents each month based on their schedule

Required Qualifications*

  • Must have more than 4 years of highly responsible secretarial/administrative experience
  • Excellent verbal/written skills
  • Exceptional customer service skills
  • Ability to be a team player, to work independently/self-directed work style
  • Ability to problem solve, pay attention to details and provide exceptional follow-up
  • Outstanding organizational skills and ability to multi-task
  • Solid attendance record
  • Must have proven database management skills and successfully work with a wide variety of personnel
  • Reasonable knowledge of Michigan Medicine policies and procedures

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed form posting boards and filled any time after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.