How to Apply
All applicants must include a cover letter. The cover letter should indicate why the applicant is interested in the position.
Applicants are encouraged to review the Mathematics webpage. We are a large department within the College of Literature, Science and the Arts. This position is responsible for our PhD programs, approximately 135 students. Graduate students come from around the world to work with our faculty. This position assists those students as they achieve milestones on their way to a PhD in Mathematics.
This position serves as the staff lead in the graduate student services arena in Mathematics and reports to the Director of Student Services.
The position carries several duties including the following:
Manage Graduate Student operations for the PhD and Masters Programs and Academic Services including:
- Provide support to the Associate Chair for Graduate Studies by assisting with student issues and faculty issues with regard to course offerings, degree requirements
- Manage major events (Commencement Celebration, Graduate Student Orientation, Graduate Recruitment, Award Presentations)
- Serve as liaison with units external to the department including Rackham, Engineering, and other schools and colleges
- Assist prospective and current students with admissions and applications
- Interpret and enforce Rackham policies, procedures and best practices
- Assist faculty with website content development for the graduate program
- Maintain database to track student progress through the programs
- Coordinate Qualifying, Preliminary, and Language Exams
- Coordinate Counseling sessions for new students
- Process GSI/GSRA appointments each semester
- Assist Graduate Chair with nominations for external and internal fellowships
- Manage graduate program applications for all programs (AIM, Pure and Masters)
- Provide administrative support to Graduate Admissions Director and AIM Director with application material
- Provide training to faculty admissions committee using online admissions system
- Interface with IT staff and Rackham to update graduate admissions website
Graduate Placement Services
- Coordinate annual Graduate Placement seminar
- Assist students with placement services including letters of recommendation, submission of applications for employment, and career planning
- Manage and report on placement of students for various entities including NSF, Rackham, and the American Mathematical Society
Teamwork, Projects, and Professional Development
- Attend LGRAD meetings and participate in activities, serve on committees
- Assist with MMSS program
- Provide Stewardship with Endowment funding
- Assist with projects and events geared toward graduate students
- Keep current on best practices for the College through training, workshops, conferences, and meetings
- Manage the workflow of the Graduate Office
- Assist with functional supervision of temporary staff working in the Graduate area
Bachelor’s degree and/or an equivalent combination of education and work experience. Three to five years work experience in an academic office. Ability to analyze and resolve complex requests and issues. Professional demeanor and presentation. Must have excellent oral and written communication skills. Ability to work independently and to exercise judgment as a critical member of a team in an academic environment. Must be able to set priorities, work simultaneously on numerous projects, and meet deadlines. Demonstrated attention to detail and ability to handle sensitive material.
Willingness to perform a variety of tasks, working independently and as part of a team. Must have extensive demonstrable experience using MS Excel and Word, database tools, and have a positive demeanor.
Experience using databases beyond the normal including the ability to create reports, queries, and use the database as a management too. Knowledgeable of University of Michigan student policies and procedures. Outstanding verbal and written communication skills. Basic familiarity with FERPA. Experience using M-Pathways, LSA MRS, and Business Objects a plus.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.