How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Perform a full range of high level administrative support for Chief Department Administrator and back-up support for 3 Operational Directors, HR Business Partner, Facilities Director and Executive Assistant.
This position requires confidentiality in all communications.
Daily calendar maintenance for Chief Dept Administrator
Coordinates New Employee Orientation
Meeting room & Department resource coordination
Coordinates travel, processes reimbursement in Concur
Facilitates Employee Recognition programs
Meeting organization, minutes, agendas, guest speaker hosting & preparation of advanced PowerPoint presentations/multi-media
Maintains Service Contracts for Copiers/Faxes
Serve as Flu/TB Liaison & other mandatories compliance
Aids in Department social functions; retirements, celebrations, annual gift distribution, etc.
Distribution of parking passes/business passes
Distribution of Departmental Gift Certificates (PAT Awards)
Provide backup administrative support to Facilities team, which includes meeting coordination/scheduling
Purchasing/ordering– attention to detail and pride in work to ensure accuracy are a must
Ability to multitask in a team environment.
Must be able to prioritize tasks that will change on a daily basis
Days - 8:00 am - 5:00 pm
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.