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A cover letter is required for consideration for this position. It should address your specific interest in this position and outline your skills/experience as they relate to this position.  Please attach the cover letter to your resume.

Job Summary

The purpose of the Marketing and Communications team is to engage, connect and inspire the Michigan Public Health community through communication initiatives, creative content and event experiences with a focus on a deep understanding of the Michigan Public Health brand.

The event strategist and programming coordinator will be responsible for developing a comprehensive event experience for our audiences including but not limited to: faculty, staff, students, community partners, donors, and alumni. 

This position will serve as part of the Marketing and Communications team and will work closely with faculty, staff and students across the school to deliver meaningful experiences to our community. All members of the Marketing and Communications team commit to exemplifying the values of Michigan Public Health. The team prioritizes collaboration and communication in order to achieve the highest levels of both efficiency and effectiveness.

Responsibilities*

Event Management – 60%

Plan, manage, and execute logistics for Michigan Public Health strategic events and programming.

Oversee vendor selection, contract negotiations, decor, volunteer management, entertainment, etc., as it pertains to events.

Supervise on-site staff, student ambassadors, volunteers and vendors during events. 

Oversee the design, production, and distribution of invitations, printed programs, and other promotional materials.

Collaborate with IT and/or audiovisual vendors to create and oversee seamless multimedia experiences.

In partnership with team members, help with guest list creation and management.

Create event documents including agendas, memos, maps, drawings, and other informational materials.

Event Strategy and Leadership – 30%

Maintain a 6-18 month strategic events program that continually engages and connects with our audiences

Engage and inspire our community through the creation of meaningful and innovative event experiences that include but are not limited to: scholarship recognition, symposiums, new student orientation, admitted student day, graduation, hosting thought leaders and dignitaries, DEI event programming, donor dinners, conference coordination, and school-wide celebrations.

In partnership with other members of school clearly articulate desired and measureable outcomes for each event and examine event return on investment when appropriate.

Oversee event scheduling for the Dean, school leadership, and other university administration, while being strategic of their involvement and considerate of time and resources. 

Providing event staff with clear roles, responsibilities, accountabilities, mentoring and support to be successful.

Work closely faculty, staff and students to integrate a communication strategy that drives key messaging within the execution of events and follow up.

Devise and use consistent, accurate, and appropriate information-sharing mechanisms for event briefing materials for leadership, team members and university colleagues.

Implement timelines and delegate tasks to team members and staff while maintaining event ownership and the overall strategy.

Budget – 10%

Identify cost savings and efficiencies through continuous planning and collaboration with team members and vendors.

Assist with the development and management of the event and programming budget.

Provide budget projections and estimates. Reconcile final vendor payments.

Travel

Ability to travel is necessary for this role.  The position will be required to travel approximately 6-10 times a year for several days at a time for the purpose of site visits, off-site events and conference meetings.

Other Duties

Please note this job description is not designated to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.  Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.  

Required Qualifications*

A bachelor’s degree is required and a graduate degree is preferred. Minimum of three to five years of events management experience working in a complex environment is needed.

Strong organizational and analytical skills with ability to initiate, analyze, monitor, evaluate and advance strategic plans and programs that support the school’s mission and contribute to the overall goals and objectives of the school.

Excellent written and verbal communication skills.

Ability to exercise sound judgment and effectively determine when information needs to be advanced to other decision makers.

Ability to work in a changing environment, with the ability to effectively adapt and be flexible.

Strong commitment to the student experience

Demonstrated ability to develop good working relationships with internal and external constituency groups and to work collaboratively with colleagues in a team environment.

Discretion and an ability to interact with high-level donors and notable public figures and the ability to maintain a high level of confidentiality and professionalism.

Must be able to work occasional weekends and evenings.

Desired Qualifications*

Preferred

Experience with InDesign and the ability to design promotional materials.

Experience working in higher education.

Experience with DART (Donor Alumni Relationship Tool) software.

Experience with Business Objects software.

Additional Information

Michigan Public Health is seeking an experienced and dynamic staff leader/member with commitment to contributing to a diverse, equitable and inclusive environment for all members of our community.

Additional Information

This is a repost of job posting 152241 .  Applicants to job posting 152241 are invited to reapply.  

 

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.