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A cover letter is required for consideration for this position and must be included as the first page of your resume.  The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Grant Review and Analysis Office is seeking an experienced Research Administration professional to provide Pre- and Post-award support and guidance for MSA Dean’s Office and Hospitals and Health Centers Units. In this capacity, this position will work with faculty/staff across units providing services that range from expertise and consultation to daily award management / preparation of required documentation, serving as a liaison with specific MSA or HHC units for sponsored activities. 


This position has responsibility for handling Pre- and Post-Award research administration and financial oversight related to sponsored project activities for specific MSA or HHC units with duties that fall in pre- and post-award support. This position advises MSA and HHC units by monitoring, analyzing, and managing a diverse research portfolio. This position also supports the preparation and submission of timely proposals which includes preparing proposal budgets, coordinating and compiling proposal documents, assuring compliance to university guidelines and solicitation and project proposal announcement requirements.

Post-Award responsibilities include:

  • Responsible for review of the terms and conditions of sponsored projects as well as provides compliance and oversight by monthly monitoring of sponsored projects.
  • Is proactive in monitoring sponsored projects and anticipates post award changes such as re-budgeting requests, personnel (key and non-key) changes, no-cost time extensions, cost sharing changes, project scope changes, transfer of projects, early terminations, and renewal of subawards and subcontracts.
  • Provides guidance to PI and/or study/research staff on use of sponsored funds and provides forecasting and updates encumbrances.
  • In conjunction with the MSA and HHC units and University central offices, negotiates and establishes new accounts, including internal subawards and external subcontracts.
  • Prepares and reviews financial transactions including monitoring appropriateness for grant funding initiating corrective action as needed to resolve discrepancies.
  • Assists the PI with preparation of progress reports, FSRs, UG reports, renewal/extension paperwork, various financial reports and other reports as required.

Pre-award responsibilities include:

  • Advises and assists in the development, preparation, and submission of grant and contract proposals.
  • Develops budgets and completes sponsor forms and ensures that all applications meet sponsor, school/hospital, and university guidelines.
  • Review of proposals from other units that involve MSA or HHC resources.


  • Assists Director of Grant Review & Analysis Office and the Associate Direct of Post-Award Research with projects as needed.

Required Qualifications*

Requires a minimum of 2 – 3 years progressively responsible experience in post award administration as well as a bachelor's degree or equivalent educational and work experience. Experience with budgeting, assembling and managing complex projects. Demonstrated ability to set priorities, manage multiple tasks with competing deadlines, and work in a collaborative team environment is required. The ideal candidate values working in a team and service based environment, with the ability to work independently, demonstrating a high of resourcefulness, motivation and accountability. Attention to detail, meeting deadlines, and displaying a service-oriented attitude are essential.

Desired Qualifications*

Demonstrated communication and accounting skills, a willingness to counsel others on matters related to sponsored projects, and a strong sense of developing community for silo units that similar challenges related to sponsored projects. Candidates should desire to work in a team environment with the ability to work across multiple units. Experience with electronic proposal submission systems and with real time financials.

Work Schedule

Monday – Friday, 8am – 5pm

Work Locations

Ann Arbor Campus- North Campus Research Complex

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.