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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Perform a full range of secretarial and administrative duties as lead assistant to the Breast Imaging Division.  Includes support for seven physicians, clinic manager, clinic coordinator, fellow(s), and one physician in the Musculoskeletal Imaging Division. 

Responsibilities*

  • Maintain changes to BI clinic schedule upon release of schedule and distribute/announce.

  • Coordinate clinical schedule coverage for unexpected faculty absences and maintain tallies for call-ins and Pull list.

  • Maintain BI call schedule changes.  Distribute weekly reminders to faculty.

  • Assist with Indian Health Service Mobile Unit ACR accreditation and patient data communications.

  • Generate Fee for Service/Moonlighting Schedule.  Distribute weekly reminders.  Generate monthly payout reporting.

  • Coordinator for the BI Wednesday Morning Conference.

  • Generate and maintain conference schedule.  Distribute weekly reminders to faculty and residents on rotation. 

  • Maintain electronic library of all presentations version in.

  • Maintain detailed CME topics tally.

  • Coordinator for CME accreditation application renewal and annual disclosure reporting.

  • Interesting Case Conference.  Send personalized reminders to fellow/resident assigned.  Maintain electronic library of final presentations.  Breakdown individual cases for BI case library.

  • Path Follow-up Conference.  Track weekly topics for CME tally.

  • Journal Club.  Maintain faculty presentation rotation for equality.  Distribute articles to be reviewed.  Maintain articles in electronic library.

  • Bi-annual Breast Imaging Research Review.  Compile faculty current research project topics list for discussion.  Maintain list electronically.

  • Maintain and distribute R1 Breast Imaging Resident Orientation Materials.

  • Assist with coordination of the Breast Imaging Resident Noon Conference.  Maintain faculty presentation rotation tally with topics.

  • Generate data searches for IRB-approved scientific research projects using the Breast Imaging Path QA Access (and FileMaker Pro) Databases.

  • Administrative coordinator for the Breast Imaging Fellowship Program.  Coordinate interviews, credentialing, one-on-one didactic case-based lecture sessions with Breast Imaging faculty, as well as six month and year end performance evaluations.

  • Radiation Dosimetry Contract for Badge Series R11 (Breast Imaging Faculty) and R02 (Breast Imaging Technologists)

  • Coordinate vendor in-service demonstrations and training for faculty.

  • Scheduler for Breast Imaging Conference Room

  • Coordinate resources for various meetings – prepare/arrange agendas/itineraries, catering, media equipment. 

  • MQSA / FDA / State

  • Maintain the Breast Imaging Division MQSA/FDA credentials for UMHS sites & Indian Health Service Mobile Unit. 

  • Maintain copies of physician’s current licenses and certifications.

  • Detailed tracking of faculty CMEs (internal and external) for ABR compliance.

  • Request and generate physician exam counts for FDA accreditation.

  • Coordinate faculty completion of ACR Physician (Section G) and Physicists (Section H) certifications. 

  • Maintain Breast Imaging Path QA Databases.

  • Generate Annual Cancer Statistics Report.

  • Maintain Breast Imaging MRI Annual Report Documents.

  • Maintain multiple faculty Outlook calendars and coordinate a variety of division, department, medical school meetings. 

  • Telephone screening for faculty academic offices which includes calls from patients and their healthcare providers.

  • Transcribe, prepare and send correspondence on behalf of the Division Director often of a confidential nature.

  • Prepare and send correspondence on behalf of Breast Imaging faculty.

  • Assist with special assignments as needed (Appointment, Promotions & Tenure Committee, Department of Radiology Internal Review Committee, Chair Search Committee).

  • Coordinate resources for meetings – prepare/arrange agendas/itineraries, catering, media equipment.

  • Prepare and proofread various documents using Word, Excel, EndNote, PowerPoint, and Access.

  • Maintain faculty CVs and MCVs within UMMS Guidelines as well as NIH Biosketches.

  • Detailed tracking of faculty CMEs and SAMs (internal and external) for physician’s ABR MOC and those with dual modalities (US).

  • Assist faculty with re-credentialing documents and license renewals.

  • Generate and process Faculty Absence Requests in compliance with appointment and guidelines.

  • Assist with the preparation and submission of scientific research abstracts, manuscripts, and chapters.  Maintain Division publication list.

  • Assist with travel arrangements and professional development expenses and process reimbursement in compliance with University/Department guidelines.

Required Qualifications*

  • Follow Radiology Gold Standard Customer Service guidelines consistently which incorporates providing excellent communication and customer service skills, both written and verbl.  Proficient experience in Microsoft Word, MIcrosoft Excel and MIcrosoft Poer Point is mandatory.

  • Ahere to high standards of teamwork by demonstrating adaptability, flexibility, and consistently sharing information and resources with others.

  • Ability to work independently in an ever-changing and potentially stressful environment

  • Demonstrate dependability, initiative, abilit to prioritze, and ability to accept direction.

  • Must be well organized and have the ability to multi-task

  • Excllent attendance record

  • High School diploma or an equivalent and 2-4 years of experience in an administrative assistant position

  • Excellent oral and written interpersonal communication skills

  • Ability to exercise discretion and judgement in matters of sensitive or confidential nature

  • Must be able to work with a variety of personalities. 

  • Must communicate effectively with customers and other team members to keep assigned tasks moving forward, formatively evaluate progress and readjust.

  • Self-motivated with excellent organizational skills

  • MCV and CV knowledge

  • Endnote Expreience

  • Ability to multi-task in a team environment.

  • High level of interpersonal and communication skills required along with the ability to problem solve issues without direct supervision.

Desired Qualifications*

  • Bachelor's Degree

  • Experience with Adobe Photoshop, Microsoft Office, and Concur

  • Knowledge of University policies, practices, and processes.

Work Locations

Taubman Center

Room 2910

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.