The Committed to Excellence and Opportunity (CEO) Program provides middle/ high school students with a variety of academic workshops, leadership, and cultural enrichment opportunities. CEO works collaboratively with stakeholders (students, parents, UM-Flint and additional organizations/agencies) to offer transformative experiences to support life-long learning, self-actualization, resiliency, high levels of achievement in pre-college performance and ultimately a post-secondary degree.
Position Description –Program Associate (PA)/Resident Advisor (RAs)
Under the direct supervision of the Program Managers and Hall Director, Resident Assistants (RA)/Program Associates (PAs) supervise high school students in a summer residential, academic support program. The main responsibility of the RAs is to support, encourage, and serve as a leader to the CEO scholar community. Through programming and community building activities, RAs address student wellbeing, academic growth, career mapping, college knowledge and readiness for high school/college in the fall. RAs will develop, coordinate, and maintain high quality programming while serving and the leaders.
This position requires supervision and monitoring of 100 - 140 rising 9th – 12th grade and incoming freshman college students through a strengths-based approach. Special care will be taken to provide a high quality and comprehensive programming to enhance high school/college and career readiness. Resident Advisors will report to Residence Hall Director and/or Program Manager. Applicants must submit a resume and cover letter to explain interest in role and key experiences.
- Live in the residence hall and assist with the daily implementation of the Success Institute I.
- Build meaningful relationships with residents and invested stakeholders in the Promise Scholars community.
- Create and implement programs that support leadership, diversity of ideas, and inclusivity among community members and positive residence hall culture.
- Supervise and advise incoming college freshmen to support their transition from high school to college level expectations throughout Success Institute program.
- Lead weekly group discussions on norms, expectations, and community responsibilities both in the residence halls in and courses, seminars, and workshops.
- Develop workshops and discussion programming targeting academic preparedness, health and wellness, financial literacy, and Promise Scholar community building.
- Coordinate social, cultural, and recreational on and off campus enrichment activities
- Uphold residential hall policies and protocols to ensure safety and wellbeing, in residence halls.
- Supervise study and homework halls, serving as tutor in academic success strategies and behaviors.
- Address and refer student disciplinary, crises, and personal issues to appropriate staff and campus offices.
- Maintains professional relationships and boundaries with students
- Serve as mentors for incoming freshmen, sharing key strategies and insights on first year experience and beyond.
- PAs will be able to answer, transfer, and provide high quality services to community stakeholders seeking to contact an EOI point person or clarify an EOI event.
- PAs will ensure equipment and resources is stocked and relay key updates to the administrative assistants and/or EOI staff.
- Front Desk Coverage: All EOI calendar (e-version and physical board), screen calls and visitors, maintenance of bulletin boards
- PAs will ensure all proper documentation is accounted for during all EOI events such as sign in sheets, presentation handouts, assessment forms, etc. and process all documents as part of office book keeping.
- PAs will support up-to-date management of student files by effectively and efficiently collecting, filing, and sorting key program documents.
- PAs will provide support to staff needed to compile or dispose of student files.
- PAs will verify all logistical aspects of event planning are successfully met such as effective tracking of RSVPs, venue confirmation, flyer and brochure creation, key equipment reservation, presenter confirmation, sign in sheet creation, and vendors are secured.
- Ensure all supplies are in line with budget parameters and EOI event planning norms
- Set up and close out events throughout pre-during-post stages
- Appropriately recruit necessary volunteers and/or EOI staff representatives as applicable.
- Create and establish communications for events in compliance with UREL guidelines
- PAs will be able to design and execute workshops through comprehensive topic research, audience appropriate tailoring, clear workshop objectives, opportunities to reinforce knowledge, and assess its effectiveness.
- PAs will incorporate multiple learning styles and classroom management strategies to ensure audiences take away meaningful value for each session.
- PAs will assess the quality of their workshop and document attendance and feedback to report back to Program Managers.
- Manage multiple communication avenues ranging from emails, flyers, mailings, phone communications, and social media to ensure effective outreach and program attendance.
- Assist with the development of an overarching marketing and communications strategy for event promotion and closeouts.
- Assist with the development and distribution of quarterly newsletter.
- Maintain social media accounts and track outcomes.
- Represent EOI in different campus and community spaces to ensure audiences understand the mission, programs, and goals of EOI.
- Support all programs recruitment efforts from interviews to welcomes to closing events.
- Serve as a liaison with designated schools/partners
- Collect, analyze, and monitor quantitative and qualitative data to support program wide data management.
- Reflect on data to provide operational and outcome insights to program managers.
- Ensure accuracy of data input from paper to computer systems.
- Identify missing data and follow through with collection and/or clarifications.
- Assist with developing and implementing meaningful, manageable, and sustainable assessment plans for delivered workshops and assigned assignments.
- Routinely collect, enter and/or assess data to monitor student scholar progression.
- PAs will engage pre-college and college level program participants though an individualized, holistic peer coaching model.
- PAs will compile campus and community resources to effectively respond to student needs.
- Successfully completed 24 credit hours on a college or university campus or equivalent at time of application.
- Good academic standing with a minimum 2.5 cumulative
- Must demonstrate effectiveness in facilitating and making presentations to students and parents.
- Must be responsible, reliable, and mature.
- Must demonstrate a high attention to detail, leadership and accuracy.
- Must have demonstrated experience working with middle/high school students.
- Requires ability to handle multiple tasks and work in a team-oriented environment.
- Must demonstrate ability to communicate effectively both orally and in writing.
- Must be able to demonstrate creativity.
- Internally motivated and self-discipline are important.
- Capable of assuming demanding educational and counseling responsibilities.
- Must be flexible and versatile and be able to interact effectively with a broad cross-section of people who are diverse by reason of age, gender, ethnic heritage, religion, sexual orientation, and economic station.
- Must maintain a standard of personal conduct commensurate with his/her responsibilities.
- Perform the duties and meet the expectations outlined by the CEO Leadership Staff.
- Presentation and event planning skills.
- Previous experience with planning and organizing workshops and other events.
- Must be available on scheduled evening and Saturday morning/afternoon meetings during academic year (September - May).
- Computer skills: Proficient in Microsoft Suite-Microsoft Word.
- Prior experience working with students linked to college motivation, confidence building, and postsecondary success.
- Must exercise a strengths-based approach in being sensitive, respectful, and understanding of the need of economically and academically disadvantaged, ethnically diverse students.
- Must possess the commitment and stamina to participate constructively in potentially stressful interactions and situations during the summer program.
- Can fully commit to the time requirements of the residential advisor role and reside on campus during Summer 2018 (June- trainings and orientation; July – August- programming). Room costs are included/covered by the program. Please consult with the Office of Financial Aid to determine how this might impact your award.
- Completed 2 years of college and minimum 2.75 cumulative GPA.
- Demonstrated commitment in serving underrepresented students
- Prior experience in designing workshops and student engagement activities
- Strong interpersonal skills
- Ability to think critically and problem solve swiftly and responsibly
- Passionate in supporting student persistence
- Data Management experience.
- Graphic design and social networking skills.
- Experience working in an office setting.
- Offers are contingent on background check clearance and academic status verification.
- This is a grant funded position.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.