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Job Summary

The Department of Radiation Oncology is hiring an administrative professional to support our Clinic Division.


Provide support services for a combination of faculty, physicians and senior level managers. Duties include but are not limited to . . . schedule / communicate clinical rotations, doctor of the day calendar and clinic closures. Treatment and research related dictation. Maintain multiple Outlook calendars. Coordinate meetings, prepare PowerPoint presentations, facilitate video conferencing and take minutes. Prepare itineraries, agenda packets and travel arrangements. Prepare Travel & Hosting Forms, process Non-PO Vouchers and Cash Receipts. Work within Concur to reconcile accounts, pCard statements and create expense reports. Triage phone calls according to prescribed protocol. Receive and distribute mail. Maintain personnel and 'blue' staff folders. Special project work as specified. Provide backup support to faculty and other administrative support staff as needed.

Required Qualifications*

  • High school education or an equivalent combination of education and experience.
  • Excellent interpersonal skills and the ability to manage complicated or time-sensitive situations.
  • Excellent organizational skills and the ability to work independently.
  • Must be able to multitask and to organize and manage time efficiently.
  • Good telephone etiquette with ability to triage calls as appropriate.
  • Positive attitude with a focus on customer service.
  • Must be able to interact with a diverse group consisting of faculty, physicians, researchers, residents, affiliates, vendors, patients and peers.
  • Proficiency with Microsoft Office 2010, Outlook, MiChart, Concur, MCV and Endnote.
  • Knowledge of University of Michigan policies and procedures and familiarity M-Pathways.

Senior Level:

  • A minimum of four years of secretarial experience in a busy office environment.

Intermediate Level:

  • A minimum of two years of secretarial experience in a busy office environment.

Desired Qualifications*

  • At least two years of experience in a hospital or clinical setting.
  • Knowledge of medical terminology.
  • Experience with Qgenda preferred.
  • Discretion with regard to confidential information and a strong understanding of departmental and institutional policies and procedures.

Work Schedule

Monday - Friday;  8:00 - 5:00 w/ a 1 hour lunch.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.