How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of the resume. The cover letter should address why the candidate is interested in the specific position and outline their skills and experiences that directly relate to this position. Include at least three references with contact data that can provide input on the candidate’s qualifications and experience.
The successful candidate is expected to provide financial administrative support to the Applications Driving Architectures (ADA) research center. The center opens in January 2018 and it is located in the College of Engineering's Computer Science & Engineering Division. It includes six other major research institutions and it is charged with designing the computing systems required to enable the high-demanding software applications of the 2030 decade. The candidate shall support the center’s director in the operation of the center, including preparing required reports. The center is due to close on December 31, 2022. The Center Administrator will also work in partnership with the Center Webmaster/Backend Database Manager.
Additionally, the center will host symposia events twice a year, for which organizational support will be required. Each of these events run for 2-3 days and register 70-150 attendees. They entail the coordination of several presentations, panels, demos and posters in both plenary and concurrent sessions. The ideal candidate in this position would work closely with the director to develop strong communication channels with the sponsors and among the center’s PIs. These events may occur locally or at other institutions/industry sponsor sites.
Responsible for managing all financial and budgeting needs of the center within the University, with the sponsor, and with the center’s subcontractors. Tasks to be accomplished in this role include, but are not limited to: managing subprojects within U-M systems (eResearch, MPathways, etc), monitoring spending and invoicing, tracking center expenditures, reconciling all related accounts, including encumbering expenses in a timely manner, submitting cost share transfer requests, investigating and resolving accounting problems, preparing journal entries or other corrective paperwork, reviewing and resolving UG-monitored reports and issues, and meeting all U-M and sponsor reporting requirements. Moreover, the Center Administrator shall be responsible for using the internal purchasing system to assist with orders, managing cost sharing commitments, preparing budgets and providing budget projections, creating financial reports as required by the center director, and completing any other ADA-related miscellaneous tasks as assigned.
Additionally, the person in this role will contribute to the day-to-day operation of the center as appropriate. This entails providing support in organizing the center's symposia: booking space, planning meals, preparing signage, managing registrations, and traveling to the symposia locations to provide organizational support during the events. The Center Administrator will also be responsible for arranging and hosting guest and/or sponsors visits, coordinating schedules and appointments with faculty members, and initiating appropriate hosting needs for events. The Center Administrator will arrange all center meetings, both in person and online, including online e-workshops, and track and respond to center correspondence as appropriate. An important aspect of the Center Administrator will be to work with the center’s staff to develop and deploy novel initiatives to boost the effectiveness of the center and the collaborative endeavors among the PIs.
Finally, other tasks include maintaining the center’s student database, coordinating with the center director, theme leaders, and Center Webmaster/Backend Database Manager to gather and assemble quarterly and yearly reports for online report submissions.
A Bachelor’s degree or equivalent and five years of directly related experience are required. Must have deep dedication to customer service, quality management, and a collaborative, team approach to work, along with excellent judgment in working with internal and external constituents. Must exhibit a high level of energy and excellent communication skills. Demonstrated ability to make mature, independent decisions is necessary. Ability to work under time constraints and to meet deadlines is also a key requirement. Candidates should have a demonstrated ability to work with others in carrying out projects, including both co-located and remote collaborators. Candidates selected for interview will be asked to provide written examples of their communication, accounting, and organizational skills. Prior career experience should exhibit progressively responsible work in an academic setting and a minimum of five years of experience in an office and/or administrative setting, as well as strong customer service skills.
Knowledge of eResearch, MPathways (FINODS, HEODS), Business Objects, CONCUR, MReports, University policies and procedures, general accounting standards, event planning, sponsored projects, and Microsoft Office Suite are highly desirable.
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The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). The Michigan Engineering component of the University’s comprehensive, five-year, DEI strategic plan—along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment—can be found at: http://www.engin.umich.edu/college/about/diversity .
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.