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How to Apply

Candidates must submit both a cover letter, highlighting relevant experience and interest in this position, and a resume. Only submissions with both documents will be considered.

Job Summary

The Graduate Coordinator is responsible for working with the Director of Graduate Studies and Admissions Director to administer all aspects of the Philosophy Department doctoral program and curriculum including doctoral admissions, student financial support, providing students with information on degree requirements, tracking student milestones through the doctoral program, updating the graduate student website, and facilitating any curricular changes. 

The Coordinator serves as the initial point of contact for all Philosophy grad students, as well as receiving and responding to emails and inquiries for approximately 40 doctoral students, assisting them with degree requirements, tracking progress through the program, updating students on program policies and procedures, and monitoring the annual review process in conjunction with the Director of Graduate Studies. This position also helps the doctoral students apply and track candidacy requirements, distribute dissertation defense information, attend Rackham and LSA graduate meetings. The Coordinator serves as a student advocate and is involved in all major initiatives involving the graduate program. 

The GC works with the Director of Graduate Studies and the Admissions Director to provide leadership to the department in developing initiatives and strategies to continually engage our students in department activities, as well as encouraging prospective philosophy doctoral students to attend Michigan. The Coordinator assists the DGS and graduate committee to recognize student excellence through a number of graduate research awards and fellowships. The Graduate Coordinator will participate in annual and monthly trainings/workshops to stay current on University and College policies and best practices such as the Rackham Graduate Coordinators Forum and L-Grad (LSA Graduate Staff) meetings.

Graduate recruitment:  organize and plan graduate recruitment weekend in coordination with the DGS and Admissions Director; plan and implement the recruitment visits for potential or admitted graduate students.

Graduate admissions: coordinate the graduate admissions process; advertise programs, collect applications; coordinate with and support for admissions committee.

New grad student orientation:  design and deliver department’s new student orientation in August; lead orientation sessions and ensure a successful transition to the University of Michigan for matriculating graduate students.

Grad student support:  serve as the first point of contact for graduate student inquires; advises prospective and current students regarding graduate program requirements; responsible for all phases of the graduate admission process from application to admission and administratively supports the Admissions Committee throughout the process; present funding options to the Graduate committee; act as the primary liaison for the department with Rackham and the College of LSA for all graduate matters; serve as the first level advisor to students regarding questions and problems related to educational needs and academic performance; counsel graduate students to determine their needs and recommend appropriate services; manage GSI process in consultation with the DGS and GSI coordinator.

This position is responsible for managing the budgeting, accounting and financial transactions relevant to the graduate program; tracking financial commitments to graduate students through FC2S and presenting funding options to the DGS and department chair.  In consultation with the DGS, the Grad Coordinator manages the hiring process for approximately 20 Graduate Student Instructors (GSIs) per term. 

This position enters and tracks tuition-only fellowships (in compliance with Continuous Enrollment), other departmental tuition, stipends and benefits. The GC is responsible for maintaining comprehensive and up-to-date records for prospective, current and former PhD students; maintains demographic data and provides information about enrollment and graduate application trends; prepares annual student review materials and consults regularly with the DGS regarding student progress and time-to-degree. This position is responsible for the preparation of the annual Rackham Block Grant Reports, Peterson Report, and others.  The Coordinator is instrumental in the interpretation of Departmental, LSA, and Rackham policies for faculty, staff, students, and prospective students. The person in this position must have the ability to prepare complex, confidential written materials and correspondence, as well the ability to effectively collaborate with faculty, students, and staff.

Required Qualifications*

Associate’s degree or commensurate experience.  Five years of progressively responsible work experience. The successful candidate will have experience working in student services in a higher education environment, with an interest in student academic development. A knowledge of University policies, rules, and administrative procedures relating to student affairs is necessary.

Excellent interpersonal, written, and oral communication skills are required. The successful candidate will have the ability to work effectively with a diverse group of students, faculty and staff. This position requires the successful candidate to handle sensitive and confidential information in a professional manner. We require a high proficiency with information technology applications including spreadsheets and word processing (MS Word, MS Excel, FC2S) This position requires a demonstrated high level of critical thinking, problem solving, and decision-making.

The successful candidate must be a self-starter; have excellent organizational skills; be able to set priorities; handle multiple assignments; meet deadlines; and learn quickly. Attention to detail and accuracy is a must.

The Philosophy Department depends on our staff to work successfully in a team environment as well as work independently. We are looking for someone who shows initiative; the desire to identify opportunities for change to processes, procedures and duties; and a willingness to assume additional responsibilities.

Desired Qualifications*

A Bachelor’s or Master’s degree is desired.

Experience with FC2S and the University student services modules of M-Pathways.

Experience with of UM, Rackham Graduate School and LSA Policies and Procedures. Experience with graduate admissions process, Rackham electronic application software and knowledge of LSA and Rackham Graduate School policies and procedures along with M-Pathways. (PeopleSoft)

Additional Information

The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA. 

To learn more about diversity, equity, and inclusion visit http://lsa.umich.edu/lsa/about/diversity--equity-and-inclusion.html

To learn more about LSA’s Guiding Principles visit http://lsa.umich.edu/lsa/faculty-staff/human-resources/lsa-staff-guiding-principles.html

The target salary range for this position is $47,000 to $51,000 (full-time rate).  A higher salary is possible based on the qualifications and experience of the selected candidate.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.  The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by: 

  • Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences. 
  • Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.