How to Apply
A cover letter and resume are required for consideration for this position. The cover letter should be included in the same document as your resume and should specifically address your interest in this position and outline particular skills and experience directly related to this position.
Environmental Health Sciences is seeking a highly responsible, self-motivated, detail-oriented individual to fill the position of Research Process Coordinator. The Research Process Coordinator is responsible for providing pre-award and post-award support for domestic and international faculty projects. The successful candidate will report to the Department Administrator.
Pre-Award activities include but are not limited to: managing the full proposal process for faculty -- development, preparation, and submission of grant proposals including budget preparation and administrative portions of proposals, ensuring that all agency and University guidelines and timetables are met, coordinating proposal activities between multiple PIs, departments and/or universities as required. This position requires the use of various online proposal systems for federal (NIH/NSF), foundation and other submissions. In particular, thorough review of the proposal announcement, compilation of proposal documents and development of budget and detailed budget justifications is required. Budgets range from small proposals to large complex proposals requiring several budget types and preparation of information from within and beyond the University. Work collaboratively with faculty and staff to keep other support current and managed centrally. Assist faculty with finding funding opportunities related to their specific research. When necessary prepare budget revisions aligned with Aims of proposals to ensure program objectives can be met with revised budget awards.
Post-Award activities include but are not limited to: review Award Notices and provide guidance for the stewardship of sponsored research funds. Review budgets based on award and post-award meetings with faculty and staff. Track, monitor and provide effort summaries to staff and faculty. Manage non-compete requests for services and/or products required by the specified program, assist with hiring/scholar plans and project time lines.
Assist faculty with preparing and submitting annual progress reports (NIH RPPRs), administrative supplements, no cost time extensions, carryforward requests and budgetary documents for sponsor submission in partnership with the department Grants and Contracts Accountant. Initiate unfunded agreements (UFAs) as needed. Serve as a faculty resource for NIH Public Access Policy (PMCID) compliance.
Monthly review of general, sponsored, designated, gift, and discretionary funds in M-Reports. The Research Process Coordinator will work with the department Grants and Contracts Accountant to assist with grant financial reports and files, entering unit defined commitments where appropriate, investigating and resolving problems, working with the SSC on missing documentation requests, preparing journal entries, and reviewing P-card reconciliations.
Develop, update, and implement administrative procedures as they relate to the pre- and post-award activities of sponsored research with the goal of strengthening support to faculty investigators. Participate in the development of departmental policies and written procedures for sponsored research. Implement, monitor, and communicate policies as appropriate to faculty to maintain consistency within the department. Create tools and templates to further efficiencies in the department.
Additional responsibilities include: interact with sponsored program agencies to clarify agency guidelines and respond to information requests as they arise. Provide back-up support for other administrative staff and assist with special projects that are needed to help establish a successful department as assigned by the Business Administrator. Such projects may include assisting with the annual space survey, supporting departmental DEI initiatives and other departmental activities.
- Bachelor’s degree or the equivalent combination of education and experience, with at least 4-5 years of exceptional experience in research administration with an NIH focus.
- Very strong organizational skills and attention to detail along with a demonstrated ability to work independently and as part of a team.
- Demonstrated ability to manage and prioritize multiple projects while managing strict deadlines. Demonstrated experience with multiple sponsor systems such as grants.gov, Fastlane and internal systems such as eResearch.
- Excellent written, interpersonal and oral communication skills, with the ability to communicate professionally and effectively with faculty, staff, students, visitors and external units.
- Deep dedication to customer service, quality management, and a collaborative, team approach to work, along with excellent judgment in working with internal and external constituents.
- Uphold superior professionalism, judgment and discretion along with handling confidential information
- Progressively responsible financial and research-related experience, both pre- and post-award.
- Demonstrated knowledge of federal funding guidelines and University of Michigan policies and procedures.
- Strong technical skills and demonstrated ability to learn new technological tools.
- Proficiency with Microsoft Office Suite, e-Research, M-Reports and M-Pathways.
- RAIN Training and PEERRS Certification.
- Ability to exercise independent judgment and employ basic reasoning skills.
- Ability to pay strict attention to detail with excellent organizational skills to meet deadlines.
Michigan School of Public Health is seeking an experienced and dynamic staff leader/member with a commitment to contributing to a diverse, equitable and inclusive environment for all members of our community.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.