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Job Summary

The Division of Gastroenterology in the Department of Internal Medicine is looking for a full time Administrative Specialist Senior to help process and provide support for our growing federal, foundation, private industry, grant portfolio. Primarily, the candidate will provide pre-award and post-award support to the GI Grants Management and Finance teams.


Assist the GI and Hepatology Administrative Team with administrative pre-processing of grants:  Create and prepare budgets including budget justification preparation including subcontracts, calculation of % effort for personnel required; advise investigators on rules and regulations of funding agencies and how to meet their requirements; create and route PAF in eResearch, working with various sponsor systems for submission; prepare and assemble administrative pages, letters, etc for submission; respond to questions and revisions, as well as act as a liaison between Principal Investigator, the Department of Internal Medicine, Medical School & the Office of Research and Sponsored Projects (ORSP); coordinate all other pre-award activities for proposal preparation. Includes submissions to NIH, DoD, foundations, industry, IPAs, internal grants, etc.

Administrative post-award processing of grants:  Assist the manager with analysis and the monitoring of accounting and budget activity within the GI grant portfolio. Prepare and send out non-competing renewals; represent Division to Departmental grants office and other Departments with authority to make commitments within specified parameters; prepare no cost time extension and other post award change requests; process subcontracts and act as an administrative contact with other institutions regarding subcontracts; ensure deadlines are met; act as liaison with funding agencies; work with faculty to determine effort distribution and make appropriate DBE changes; act as administrator for NIH T32 training grant.


Required Qualifications*

A Bachelor’s degree in business or related healthcare field is necessary, as well as two to three years of professional/administrative experience. Proficient computer skills are essential including demonstrated proficiency with Word, Excel, PowerPoint, Adobe PDF’s and e-mail. Must be organized with excellent communication skills.

Desired Qualifications*

Knowledge of Hospital and Medical Center policies and procedures is desired.  A background focusing on Research and Clinical Study regulation and compliance, financial analysis, operations management, and scientific writing is desired.  Experience communicating with federal scientific and budgetary agencies is also desired.

Background Screening

University of Michigan Health System conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.