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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Division of Metabolism, Endocrinology & Diabetes is seeking a high-level, full time administrative Assistant to provide administrative support to clinical and research faculty.  This position provides comprehensive administrative support to various faculty at multiple locations across the campus.  The ability to work as part of a team is essential to the success of a person in this position.

Responsibilities*

  • Manage complex calendars, maintain and communicate daily schedules, coordinate meetings, and perform general administrative duties.
  • Coordinate visits for visiting professors and leaders from external affiliates.
  • Aid faculty needs including formatting NIH biosketches, CVs, inserting references in manuscripts using standard citation manager such as Endnote, and maintain publications in PubMed.
  • Organize travel arrangements, reimbursements and expense spreadsheets.
  • Reconcile Concur expenses.
  • Ability to plan and coordinate events and catering for meetings and symposiums.
  • Coordinate numerous complex meetings which may involve various locations, multiple departments and institutions or teleconferences.
  • Monitor office supplies, maintain and order supplies as needed.
  • Order lab supplies for research faculty and respective labs.
  • Cross cover administrative assistants within the department on an ongoing or as needed basis.

Required Qualifications*

  • Associate degree or High School diploma and equivalent combination of training and experience.
  • Minimum of 4 years of progressively complex administrative assistant/related experience.
  • Must have an ability to exercise initiative, independent judgment, and a positive service-oriented attitude as well as excellent communication, interpersonal and organization skills.
  • Excellent professional writing skills; good grammar and punctuation.
  • Demonstrated track record for effective communication with all levels of the organization; ability to exercise discretion and judgment in matters of sensitive or confidential nature.
  • Strong multi-tasking ability with propensity to adjust for changing priorities.
  • Advanced level proficiency with Microsoft Office: Outlook, Word, Excel, PowerPoint. Experience with Adobe and Endnote.
  • Ability to learn independently and apply skills to future work.
  • Professionalism; outstanding attendance record and excellent work ethic.
  • Knowledge of University policies, procedures and regulations.

Administrative Assistant Intermediate Level

  • Associate degree or High School diploma and equivalent combination of training and experience.
  • 2-4 years of progressively complex administrative assistant/related experience.
  • Must have an ability to exercise initiative, independent judgment, and a positive service-oriented attitude as well as excellent communication, interpersonal and organization skills.
  • Excellent professional writing skills; good grammar and punctuation.
  • Demonstrated track record for effective communication with all levels of the organization; ability to exercise discretion and judgment in matters of sensitive or confidential nature.
  • Strong multi-tasking ability with propensity to adjust for changing priorities.
  • Proficient with Microsoft Office: Outlook, Word, Excel, PowerPoint. Knowledgeable with Adobe.
  • Ability to learn independently and apply skills to future work.
  • Professionalism; outstanding attendance record and excellent work ethic.
  • Knowledge of University policies, procedures and regulations.

 

Desired Qualifications*

  • Knowledge of M-Pathways and the University business systems.
  • Previous experience providing support to senior level faculty or leadership.
  • Experience with research faculty needs including NIH biosketches, Other Support documents, manuscripts and literature review.
  • Experience in high paced, dynamic, working environment.

Work Schedule

8 am to 5 pm, M-F; occasional flexibility or work hours may be necessary as dictated by business needs.  This is a 40 hour/week position.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.