How to Apply
A cover letter and resume are required for consideration for this position; include the cover letter as the first page of your resume. We are looking to fill this position as quickly as possible. Applicants are encouraged to submit their cover letters and resumes promptly. The letter should specifically address your interest in this position and outline relevant skills and experience.
The Unit for Laboratory Animal Medicine (ULAM), part of the U-M Medical School Office of Research, is one of the nation’s oldest and most recognized programs training laboratory animal veterinarians. In addition to fulfilling its training mission, ULAM has also provided veterinary care to all animals used at the University of Michigan for over 50 years. ULAM provides a variety of services and educational offerings to support the UM research mission and the animals under their care, including laboratory animal procurement and care, veterinary care, compliance and oversight monitoring, personnel training, specialized research support services and activities, and academic teaching and research programs.
The Unit for Laboratory Animal Medicine has an annual operating budget of $35 million, including 20 faculty members, over 200 staff, 9 post docs.
In partnership with the Executive Director of ULAM, the Administrative Director is responsible for all aspects of the unit’s operations, including financial management, human resources, research administration, faculty affairs, and administrative activities. The Administrative Director, will report directly to the Executive Director of ULAM with administrative accountability to the Associate Director for Research of the Medical School.
The Administrative Director is a key member of the leadership team that collaboratively provides leadership, financial and operational support including direction to the administrative teams of ULAM. He/she will also provide business operation’s guidance to individuals conducting animal activities under the auspices of the University of Michigan. In addition, the Administrative Director will represent the ULAM across campus serving as a key member on committees, task forces, and councils relating to animal research, as well as at national meetings/conferences.
He/she ensures ULAM business operations activities are compliant with local, federal and state regulations governing the use of animals in research, teaching and testing. In this capacity he/she ensures the institution adheres to funding agency terms and conditions, internal policies, and accreditation standards at University of Michigan
- Serve as the Executive Director’s primary source of administrative and financial information within the unit and maintain a broad understanding of all major unit issues.
- Partner with the Executive Director and other ULAM leaders to develop and implement short and long range initiatives and strategic plans to address the existing and emerging needs of the animal care and use program.
- Lead and manage special projects including analyzing, interpreting and preparing reports to support decision-making as well as driving the implementation of the changes.
- Accountable for and monitors all business operations related to research grant management, recharge services, and administrative functions through operational analysis.
- Provide oversight of pre and post award grant funding activities for faculty within ULAM.
- Lead execution of core administrative functions of the unit, including, the preparation of budgets, reports, provide financial analysis, establish and maintain variance controls. Communicate key performance indicators and necessary information to Medical School Office of Research leadership and key constituents, including the U-M Office of Research.
- Responsible for preparing, evaluating, communicating recommendations related to per diem rates and special service rates annually.
- In partnership with Executive Director and other ULAM Leadership, provide oversight and approval in the analysis and preparation of the capital equipment allocations.
- Human resource responsibilities such as supervising select ULAM staff members, interviewing, hiring, training, conducting performance evaluations, fostering professional development activities, making salary recommendations, as well as planning, assigning, and reviewing individuals’ daily responsibilities.
Develop a climate for staff that is motivating, nurturing and developmental, helping them determine appropriate priorities.
Facilitate faculty affairs functions for the Executive Director (promotions, recruitments, appointments, sabbaticals, retentions, etc.).
Oversees the development of relevant business office policies, programs, and standard operating procedures to ensure compliance with policies, and nationally accepted standards.
Contributes to the preparation and submission of reports to governmental and accreditation agencies.
Maintain knowledge of current information and issues regarding laboratory animal science, and engage in professional development activities.
Progressive success leading administrative and finance functions within a complex setting. Individuals with experience in an academic medical center or higher education setting will be strongly valued.
A strong business orientation with ability to help leadership team identify and develop opportunities to strengthen the financial performance and shape the unit for the future.
Demonstrated success in management/administrative roles in highly complex organizations or areas.
Experience and knowledge of accounting, budgeting principles and applications.
Excellent interpersonal and communication skills and ability to build relationships at all levels of the organization.
Effective management and interpersonal skills, including personnel management. Demonstrated ability to hire and train new staff and an ability to motivate and retain professional staff. Demonstrated ability to collaborate with faculty and administrative leaders to achieve institutional goals.
Ability to mentor and develop staff using a supportive and collaborative approach: assign accountabilities; set objectives; establish priorities; and monitor and evaluate results.
Familiarity with typical University contracts and agreements relating to the ULAM.
Strong commitment to the welfare of animals used in research and experience in the AAALAC accreditation process will be valued strongly.
Promote a culture of high performance and continuous improvement that values learning and a commitment to quality.
Proven track record of success facilitating progressive organizational change and development within a growing organization.
Background with educational experience generally associated with a Master’s degree or equivalent years of work experience is preferred.
Prefer 8 years’ experience related to the management experience. Animal use experience highly desirable in a university setting.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.