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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Pathology is seeking an Administrative Specialist Associate to provide highly responsible, skilled, and complex administrative support to a group of faculty within the department.  This includes providing administrative support to Pathology’s Vice Chair for Academic Affairs.


  • Provide support to faculty for their clinical, research, and administrative duties.
  • Report to the Executive Assistant to the Chair of Pathology
  • Maintain and update calendars daily using Outlook.
  • Coordinate travel arrangements This includes air, hotel, ground transportation, expense reimbursement and Visa applications when necessary.
  • PCard reconciliation
  • Maintain and update faculty M-CV’s and biosketches.
  • Handle other administrative duties on a daily basis – phone, correspondence, mail, schedule meetings, RPPR reports, faculty absence forms, etc.
  • Coordinate the itineraries for the Gyn/Path Fellowship program candidates.
  • Coordinate the Gynecological Consult coverage.
  • Coordinate all new lab employees with UMID, lab keys/building access, computer access, level 1 and 2 passwords.  Work with International Center and HR staff to obtain Visa’s, etc. for International hires.
  • Schedule lab meetings for PIs
  • Complete Annual Reports for PIs
  • Assist with manuscript submissions
  • Renew licenses as needed – Medical License, Board of Pharmacy License, Research Controlled Substance License, DEA Registration, Medicare Revalidation
  • Maintain service schedules
  • Maintain CME and MOC credits
  • Other projects as requested

Supervise Pathology Administrative Assistants in BSRB

  • Supervise three Administrative Assistants in BSRB
  • Meet 1:1 with each Assistant regularly – every 2 – 4 weeks -  to review projects, progress and personal updates
  • Approve timesheets
  • Complete an annual performance evaluation on each Assistant.


  • Maintain Konica-Minolta copier monthly copy count for first floor in BSRB
  • Update Konica-Minolta ‘copy count’ spreadsheet monthly
  • Order paper and kitchen supplies for first floor in BSRB (every quarter)
  • Assist with sorting the daily mail for first floor in BSRB
  • Maintain printers – order toners and schedule repairs, etc.
  • Coordination of facilities issues for PI labs
  • Approver for 1515 BSRB conference room reservations
  • Maintain and update first floor BSRB bulletin board with current flyers, etc.

Required Qualifications*

  • Bachelor’s degree or equivalent combination of education and experience.
  • Excellent communication and interpersonal skills.
  • Excellent organizational skills and the ability to multitask.
  • Ability to work independently and meet deadlines.
  • Experience with Microsoft Office.

Desired Qualifications*

  • Knowledge of University of Michigan policies, procedures and regulations.

Work Schedule

Monday-Friday, 8:00 a.m.-5:00 p.m.

Work Locations

Biomedical Science Research Building (BSRB)

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.