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Provide customer service to patients and referring providers, through the facilitation of various call center functions including phone triage, maintenance of clinic schedules and appointments, and health record management. Responds to a high volume of telephone inquiries following UMHS and departmental scripts and procedures. Role may be held by a novice to fully functional staff member. Typically works within a less complex Call Center or within a less complex role. May also fulfill an entry-level role within a complex (Level 3) Call Center. Demonstrate customer excellence in answering incoming phones and retrieval of voicemail messages. Schedule patient appointments and procedures in a timely and accurate manner, and inform patients of any necessary preparation in accordance with established guidelines. Gather and verify patient demographics, insurance and authorizations, referring and/or primary care physician information and other pertinent information, as appropriate. Initiate, route and follow-up on correspondence with clinicians regarding patient information, including efficient use of the electronic health record system inboxes. Request and obtain accurate and timely health records from outside providers to support continuity of care. Prepare patient itineraries and assemble and mail patient information packets. Efficiently perform general office duties, including faxing, imaging documents, mail sorting and delivery.

Additional duties as assigned.

Required Qualifications*

  • High School diploma or equivalent.
  • Must adhere to a high standard of personal and professional conduct; possess excellent customer service, interpersonal, and written and oral communication skills; and demonstrated ability to interact with a diverse population.   
  • Must be an active team player with the ability to work independently; possess strong organization and prioritization skills; ability to handle multiple responsibilities in a fast paced environment, and demonstrated problem solving skills.   
  • Reasonable clerical experience, including familiarity with MS Word and Excel. 
  • Basic clerical tasks that require proper telephone technique, basic typing, computer and data entry skills.

Desired Qualifications*

  • Experience working within a large and complex health care setting, scheduling patient appointments.
  • Basic medical terminology (may be tested).
  • Patient account and/or insurance verification experience.
  • Familiarity with UMHS electronic medical record systems is preferred.
  • Knowledge of University policies and procedures.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.