Position will provide responsible and complex administrative support to departmental leadership (Director of Faculty Development, Director of Continuing Medical Education and three inpatient service leads), including matters of a sensitive and confidential nature. Maintain daily calendars of appointments including exercising judgment on setting priorities for effective use of time. Leadership committee support: scheduling meetings and preparing materials for meetings. In-house support of three to four CME courses per year. Collect and enter data into Excel and other databases, presenting information graphically. Answer department phones, make copies, fax and file as assigned. Provide backup support to others as needed.
High school diploma including course work in business, accounting or a related field or an equivalent combination of education and experience is necessary. Three to five years of secretarial experience is necessary. Ability to utilize a variety of sophisticated information storage and retrieval systems is necessary. Reasonable knowledge of University policies, procedures and regulations is necessary. Ability to type 60-80 wpm with accuracy is necessary. Considerable knowledge of the operation and application of automated office text and data processing systems and procedures is desirable and may be necessary in certain positions.
Excellent verbal and written communication skills with a strong customer focus and an ability to interact with a wide variety of individuals. Demonstrated ability to handle multiple tasks and remain flexible during ever-changing daily activities. Expansive knowledge of Microsoft Office with emphasis on Microsoft Word, Excel and Powerpoint. Excellent organizational, multi-tasking and interpersonal skills. Strong ability to work as a team member and independently.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.