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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position, include your salary requirements, and outline skills and experience that directly relate to this position.

Job Summary

The Stephen M. Ross School of Business at the University of Michigan is a vibrant and distinctive learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. The Ross School of Business mission is to develop leaders who make a positive difference in the world. Through thought and action, members of the Ross community drive change and innovation that improves business and society.

Ross is consistently ranked among the world's leading business schools. Academic degree programs include the MBA, Part-time MBA (Evening and Weekend formats), Executive MBA, Global MBA, Master of Accounting, Master of Supply Chain Management, Master of Entrepreneurship, Master of Management, BBA, and PhD. In addition, the school delivers open-enrollment and custom executive education programs targeting general management, leadership development, and strategic human resource management.

About Ross Research
The Ross School of Business is internationally recognized for its research productivity. The School is currently ranked seventh in the University of Texas at Dallas Top 100 Business School Research Rankings.

The Ross Research Office seeks a highly responsible, self-motivated, detail oriented Contract and Grant Specialist who has three (3) or more years of experience in research administration to join our administrative team.
The Contract and Grants position will coordinate research and financial tasks associated with pre-award and post-award grant and contract administration.  This position reports to the Director of PhD and Research Administration.


Research Administration

  • Responsible for pre-award and post-award activities relating to grant and contract proposals, often of a complex nature, including NIH, NSF, industry and foundation grants and contracts.
  • Responsible for processing industry-related agreements for the Multidisciplinary Action Projects across multiple student cohorts through eResearch as both PAFs and UFAs.
  • Work closely with the Office of Action Based Learning in tracking agreements and assist in streamlining processes.
  • Keep current on grant funding policies, regulations, and procedures, and understand mechanisms for on-line application and grant submissions.
  • Assist a diverse group of faculty with identification of potential awards; development, preparation and submission of detailed proposals, including budget creation and all required documentation.
  • Ensure applications meet agency and U-M guidelines, published timetables and deadlines.
  • Interpret regulations and guidelines of program funding and prepare renewals and regular reports for grant agencies.
  • Regular meetings with faculty and other staff to productively collaborate on potential funding sources, requirements for specific options, budget specifications, and deadlines.
  • Advise faculty researchers (Principal Investigators) on the most effective means to achieve desired funding, including maximizing reimbursement within sponsor and University guidelines.
  • Partner with PI and other research administrators/personnel to ensure timely coordination, communication and submission of all proposals.
  • Communicate the importance and need for good stewardship of funds, regardless of the source and provide feedback regarding oversight of all budgets, revenues, expenses, equipment purchases, etc.
  • Regular communication with other financial and/or grants and contract staff members to ensure smooth transitions of projects when needed, coverage/support for researchers at all times and training/instruction to continually improve the quality of service provided by the department overall.
  • Create comprehensive, complex reports as needed with data from a variety of datasets including projections vs. actual expenditures.
  • Participate in staff development training sessions, faculty/staff meetings, and other venues for learning and sharing information; facilitate training sessions (e.g., new hires, new processes) as needed.
  • Collaborate and network with others in similar roles within U-M to learn, share and apply best practices for efficiency, effectiveness, reducing liability, etc.
  • Assist with documenting policies, procedures and processes to share with faculty, staff, students, new hires, colleagues, etc. to improve consistency/transparency of practices, train new faculty/staff, and promote cross-training within our department.

Research Grant Financials

  • Analyze and review grant budgets/justifications to ensure consistency across financial segments.  This includes ensuring compliance with federal policies, funding agency requirements (including cost-share requirements, Uniform Guidance, etc.)
  • Completion of accounting protocol and procedures, including processing Budget Change Requests, Post Award Change Requests, etc.
  • Regular monitoring of awarded grants/contracts to ensure expenses are being paid according to contract.
  • Work with Sponsored Programs and Project Investigators to close project grants and complete sponsor reporting requirements.
  • Work with Ross Finance and the Administrative Core Team to generate accurate journal entries.
  • Maintain and reconcile budgets, accounts, SOAs and expense reports; identifying best practices for streamlining while maintaining compliance with U-M guidelines; communicate reports to PI to prevent overspending and erroneous/inappropriate charges, including allocations not in accordance with donor wishes for gift funds.
  • Provide financial reports to Project Investigator and/or Unit Administrator, including reports extracted from the Real Time Financial System showing actual expenditures and balances.
  • Process unit defined commitments to show encumbrances in M-Reports.
  • Serve as backup for HSIP approvals, reconciliation and closings-
  • Review Gross Pay Registers biweekly for effort related to sponsored projects.
  • Provide administrative support for sponsored project temp hiring, coordinating with Ross HR Shared Services including tracking faculty supervisor approvals for hours worked.
  • Work directly with Procurement to create Personal Services Agreement for consulting vendors.

Required Qualifications*

  • Minimum 3 years of experience in research administration, or a combination of training, education, and experience.
  • Contributes to a positive work community by approaching work with diversity, equity, and inclusion in mind; treats others with respect, dignity, and in a manner where individuals feel they belong; listens, values feedback, and learns from the perspectives of others.
  • Demonstrated project management and organizational skills; strong attention to detail.
  • Demonstrated ability to manage multiple projects with tight deadlines and consistently meet deadlines.
  • Ability to work independently and to exercise initiative.
  • Team-oriented, flexible and customer-service oriented manner.
  • Proven ability to successfully interact with a diverse group of people.
  • Excellent communication (verbal and written), diplomacy, discretion, and presentation skills.
  • Ability to work effectively in a dynamic environment with multiple and sometimes conflicting priorities.
  • Ability to work effectively in a high-stress fast paced environment.
  • Excellent analytical, problem-solving and decision-making skills.
  • Experience in strategic planning and execution.
  • Candidates must have a proven track record in fiscal and grant management.
  • Proficiency in MS Office applications (Word, Excel, PowerPoint).  Exceptional experience in Excel is required).
  • Knowledge of restricted fund accounting principles, procedures, and standards.
  • Knowledge of federal, state and/or community funding sources and submissions mechanisms.
  • Knowledge of grant funding policies and procedures and applicable local, state, federal and University regulations.
  • Ability to generate and analyze and clearly present organized and accurate data to any level within the organization (both in written and verbal form).
  • Proven track record with successful budget and grant management. 


Desired Qualifications*

  • Proficiency with M-Pathways and Business Objects strongly preferred.
  • Working knowledge of applicable University policies, procedures and automated systems.
  • Sponsored project contacts preferred.

Additional Information

Skills testing may be required.

Physical Demands/Work Environment

  • The person in this position routinely presents information at events
  • The person in this position occasionally moves through the facility to attend meetings/events and access files or information
  • May require work during early mornings, nights, and/or weekends
  • May require on-call hours
  • Shift/Hours/Days: 8 a.m. to 5 p.m., Monday - Friday

The statements included in this description are intended to reflect the general nature and level of work assigned to this classification and should not be interpreted as all-inclusive.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.