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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

PLEASE NOTE:  Actual salary commensurate with experience, education and equity factors.

Department Summary

Student Life Budget and Finance (SLBF) supports the Student Life departments of Housing, Dining, Unions, Conference and Events, University Health Services (UHS), Rec. Sports and many departments, centers and programs within Student Life.  SLBF prepares monthly, quarterly and annual financial reports, prepares annual budgets, data analysis, procurement and accounts receivable support across Student Life. SLBF also facilitates the annual Internal Controls gap analysis process, provides financial system and business process training as well as updates to U of M processes and policies within Student Life.

Job Summary

This position reports to the Purchasing Supervisor of Student Life Budget and Finance (SLBF).  This position manages the competitive bid process for major contracts, negotiates contracts, approves procurement invoices, is responsible for Capital Projects, acts as liaison between Student Life departments and suppliers, and identifies potential new suppliers. This position also processes requests and procures equipment, supplies and services for Student Life departments. This position works with and advises customers in the formulation of bid specifications and prepares formal RFQ and RFP documents for competitive bid. This position analyzes price quotes and proposals and makes recommendations to key stakeholders. This position negotiates contracts for the acquisition of equipment, supplies and services, to include terms and conditions and pricing. This position collaborates with other procurement team members to accomplish system-wide cost saving initiatives. Assists in resolving invoice discrepancies. This position both identifies and implements process improvements to gain efficiencies and improve customer service.


Competitive bid and contract negotiation (30%)

  • Negotiating supply contracts with the support of the Procurement Services
  • Prepare Request for Information (RFI), Request for Quotation (RFQ), Request for Proposal (RFP)
  • Collaborate with stakeholders, buyers, and suppliers to ensure accuracy and follow through
  • Prepare analysis, conduct contract negotiations, conduct supplier interviews and meetings, presenting findings from RFIs, RFQs and RFPs
  • Identify, select, review, and set-up qualifying suppliers.
  • Manages assigned contract portfolio. Coordinates contract milestones, production schedules, drawings and specifications for user approval   
  • Ensures that contracts are reviewed and renewed in a timely manner
  • Responsible and accountable to ensure that all procurement guidelines are followed and adhere to as defined by The University’s SPGs


Purchasing (30%)

  • Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.
  • Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
  • Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers
  • Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
  • Manage open orders – maintains contact with suppliers regarding tracking delivery and expediting requirements as needed
  • Discretion to change the end user vendor choice to better align with goals ensuring like kind and quality procured
  • Make financial commitments to suppliers via sourcing and price negotiations for approved funds and approved projects via approved purchase orders.
  • Track project spend across Student Life
  • Review and process assigned PRF requests
  • Ensure that assigned PRF’s have been completed properly and have the correct documentation attached in order to process to an E-Pro-Req.
  • Log all PRF, RFI/RFP/RFQ, and contract activity to the Purchase Order Log.
  • Once the requested PO has been released, approve the corresponding PRF


Capital Projects and Reporting (30%)

  • Responsible to work with stakeholders, Procurement Services, and suppliers to develop, analyze, and implement all aspects of this process
  • Maintain the Life Cycle inventory and advise the Sr, Director University Unions and Auxiliary Services and Unions Directors
  • Submits purchasing requests and tracks to completion
  • Help organize and plan Capital Project related activities, coordinate supplier scheduling, and ensure project completion
  • Develop and analyze unit specific reports to assist with operational decision making
  • Maintain monthly reporting obligations


Coordination and Miscellaneous (10%)

  • Provide oversight and assign work and tasks
  • Approve timesheets as assigned
  • Conduct weekly 1:1 meeting, quarterly coaching and feedback and annual evaluation and performance review as assigned
  • Participate on University and Student Life committees and workgroups as assigned
  • Challenge old ways of doing things, continuously improve and make suggestions to streamline processes
  • Actively works to identify and rectify opportunities for self-improvement and process improvement. 
  • Prepare capital project life cycle, meet with customers to review, track life cycle spends for additional units
  • Point of contact to educate and resolve issues for Centers and Groups, Housing Facilities, Unions, and MDining
  • Coordinate onboarding and off boarding of Student Life staff related to proper procurement procedures
  • Other duties as assigned

Required Qualifications*

Procurement Agent Senior

  • Bachelor’s degree in Finance, Accounting, Business Administration or related field
  • 3 - 5 years’ progressive procurement experience

Procurement Agent Intermediate (UNDERFILL)

  • Bachelor’s degree in Finance, Accounting, Business Administration or related field
  • 2 - 3 years’ progressive procurement experience

Desired Qualifications*

  • Experience with University of Michigan’s M-Pathways Financials Systems
  • Knowledge of University policies and procedures, including those regarding human resources, financial management, internal controls,

    and procurement

Underfill Statement

This position may be underfilled at a lower classification (Procurement Agent Intermediate) depending on the qualifications of the selected candidate.

Additional Information

PLEASE NOTE:  Relocation will not be offered for this position.

This role may have reporting obligations under Title IX and Clery.

Position Criteria:

        (These are the criteria that the hiring team will be evaluating the candidate for)

  • Demonstrated negotiation skills
  • Ability to manage multiple projects at one time in a highly demanding environment
  • Excellent interpersonal skills and evidence of working collaboratively and diplomatically to foster strong teamwork
  • Demonstrated problem solving skills and must be a self-starter
  • Ability to communicate clearly and concisely at any level in the organization
  • Proven ability to successfully problem solve and multi task within and across departments to meet changing deadlines
  • Strong customer service outlook
  • Strong Microsoft Office skills
  • Strong organizational and communication skills, and follow through
  • Ability to handle multiple tasks at once in a highly demanding environment

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.