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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The U-M Functional Magnetic Resonance Imaging (fMRI) facility is an interdisciplinary academic research unit established to support advanced neuroimaging research at U-M.  Major areas of activity include: a) research on structures and functions of the brain that underlie cognitive and affective process, b) basic research on functional MRI and associated research tools, and c) educational programs on the use of fMRI in research.

The fMRI Laboratory invites applications for the position of Administrative Assistant Intermediate.  This role entails general administrative duties including account reconciliation, billing, updating databases, and purchasing.  The Administrative Assistant Intermediate reports to the Unit Administrator.


  • Reconcile Department, Pilot and Start Up accounts and research sub-accounts
  • Assist with monthly recharge billing for a large number of project/grants and invoice distribution to a large number of project teams. 
  • Maintain user information in the User database and respond to User inquires.
  • Confirm IRB approval for all new scanner users to ensure compliance with human subject requirements for individual studies. Periodically send out emails to project teams for updated information on User forms as needed.
  • Assist with maintaining the User hours projection spreadsheet.
  • Maintain office supply inventory and purchase items as needed or as requested by staff.
  • Prepare other reimbursement paperwork and perform other procurement duties as needed such as processing honorariums and reconciliation of purchase card transactions.
  • Maintain office equipment by stocking paper in printers, replacing toner cartridges, addressing equipment error messages and emptying shredder.
  • Maintain unit MCommunity groups and update as needed.
  • Resolve routine facilities issues by submitting work orders to the Facilities Service Center.
  • Coordinate the pick-up of biohazardous materials with UM’s Environmental Health & Safety Office and order new supplies as necessary.
  • Assist with the annual Speaker Series and fall symposium by making travel arrangements, setting up catering, making room reservations and sending out event announcements.
  • Process human subject payments.
  • Sort and distribute mail.
  • Update lab’s personnel/contact lists.
  • Perform other administrative tasks as needed.

Required Qualifications*

  • Intermediate user experience with Microsoft Excel and experience with Microsoft Word and Microsoft Access.
  • Familiar with account reconciliation.
  • Strong written, verbal communication and organizational skills.
  • Attention to detail and dependability are essential.
  • Ability to manage multiple projects with competing priorities and deadlines.
  • Must have strong interpersonal skills and ability to work successfully with all levels of faculty, staff and students.
  • 2 years of responsible clerical or business office experience.

Desired Qualifications*

  • Knowledge of U-M policies and procedures, experience with MPathways financial and administrative systems, experience with Business Objects queries.
  • Knowledge of human subjects research regulations.

Additional Information

This is a part-time position.  Hours will range between 25-30 hours per week.  Schedule will be Mon-Tues and Thurs-Fri, 8 am – 4 pm.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks will be performed in compliance with the Fair Credit Reporting Act.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.