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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Responsibilities*

 Provide advanced, diversified, and confidential secretarial and administrative support to the department Chair and Oral & Maxillofacial Surgery Residency Program Director.

 

 Maintain the Chair and Program Director's calendars,exercise discretion and judgment as needed to set priorities; schedule complex and routine meetings;prepare agendas, take minutes.

Organize and prepare background materials for meetings and send to meeting participants in advance, as appropriate.

 Make travel arrangements for the Chair and Program Director; promptly prepare and submit travel expenses.

Hold a P-Card, work in M-Pathways to reconcile accounts and P-Card statements.

 

Draft emails, letters, memos, faxes,proposals, reports and other documents as required. 

 

Organize and assist with special projects as directed by the Department Chair, Program Director,Department Administrator.

 

Serve as a liaison between the OMS/HD department and internal and external constituents;both national and global. 

 

Serve as advocate for department publicity. Maintain contact with Michigan Multimedia and U-M Public Relations representatives to ensure OMS/HD website is maintained,artides and/or biogs are published that highlight department faculty achievements.

 Assist in arranging schedules and draft itineraries for visitors and special guests. Prepare background material as needed.

Receive,greet, and appropriately respond to all scheduled and unscheduled visitors.

Arrange for catering for meetings and events,induding set-up and clean-up.

Provide administrative support to miscellaneous faculty as needed.

 Other duties as assigned.

Required Qualifications*

Education and experience: Associate's Degree and 4 years of successful administrative experience in a academic medical center.

Must possess a service oriented attitude, take initiative, work independently and follow through on multiple job responsibilities.

Excellent organizational skills and attention to detail; ability to multi-task and prioritize to meet deadlines.

Excellent communication and interpersonal skills; with knowledge and ability to exercise sound judgment.

The successful candidate must be customer-centered and team-oriented.

Demonstrated computer skills including Microsoft Office programs.

Candidate must possess an excellent attendance record.

Desired Qualifications*

Education and experience: Bachelor's Degree and 4 years of experience providing administrative support to faculty.

Understanding of University policies and procedures; experience with Outlook, Concur, M-Pathways, and MiChart. 

Knowledge of medical terminology and previous experience with website maintenance.

Work Locations

This position is for the School of Dentisy, located at Towsley Center, in Ann Arbor.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks will be performed in compliance with the Fair Credit Reporting Act.

Mission Statement

MDentistry: Advancing Health Through Education, Service, Research and Discovery.

MDentistry Values: Compassion, Leadership, Excellence, Responsibility,Trust,Creativity, and Inclusion.

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.  The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:  -Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.  -Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.