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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Physical Medicine & Rehabilitation is a national and regional leader in advancing the field of rehabilitation medicine and the subspecialties of pediatric rehabilitation, pain management, spinal cord injury medicine and sports medicine. We are ranked number #14 in the nation by US News and World Reports and #1 in the state. Our excellence extends to the way we provide clinical care, train future health care professionals, and conduct research into the greater understanding of and new treatments to aid individuals with disabilities.

Research in the Department of Physical Medicine is #4 in NIH funding and includes both clinical and basic science projects. Our research cuts across diverse disabilities and conditions and addresses improving clinical outcomes and quality of life through new medical, behavioral and technological adaptations.

The Contract and Grant Specialist will be a highly responsible, self-motivated, and detail-oriented individual with three (3) or more years of experience in research administration. The successful candidate will join a team-oriented administrative group supporting the research efforts of the department.


    Pre- and Post-Award Duties

    • Handle pre- and post-award duties ensuring all Medical School, University, and sponsor policies and guidelines are followed.
    • Specific pre-award duties include (but are not limited to) utilizing the Proposal Approval Form (PAF) to submit grants and contracts, Unfunded Agreements (UFA), budget creation, analyze and review budgets/justifications to ensure consistency, coordination of required submission documents, working with other departments to obtain Co-Investigator and collaborator documents and information, maintain tight deadlines and process PAN’s when received.
    • Specific post-award duties include (but are not limited to) budget allocations, DBE’s, monthly reconciliation of accounts, regular communication with faculty, create comprehensive financial reports as needed from a variety of datasets including projections vs. actual expenditures, unit defined commitments, completion of accounting protocol and procedures including processing budget change requests and post-award change requests, work with sponsored programs to close project grants and complete sponsor reporting requirements, maintain statement of accounts and expense reports, identifying best practices for streamlining while maintaining compliance with U-M guidelines, no-cost time extensions, and communicate reports to PI to prevent overspending and erroneous/inappropriate charges.
    • Regularly meeting with faculty and other staff to productively collaborate on potential funding sources
    • Build and foster relationships with other departments, units, divisions, and sponsors. Serve as a liaison for faculty between sponsors and University central offices.

    Required Qualifications*

    • Bachelor’s degree or equivalent with 3-5 years of related experience specifically in finance, business, or a related field.
    • Experience with pre- and/or post-award research administration activities.
    • Solid understanding of sponsored projects, particularly the aspects of financial management.
    • Capability to be flexible and work independently with minimal supervision.
    • Perform in a team environment with diverse groups of people diplomatically, collaboratively, and effectively.
    • Excellent interpersonal, oral, and written communication skills with exceptional attention to detail.
    • Expert/Strong proficiency in the use of computers including Microsoft applications (Outlook, Excel, Word, PowerPoint, EndNote, and Adobe)
    • Ability to manage multiple tasks simultaneously, to work well under time constraints and meet deadlines, as well as prioritize and exercise good judgment.

    Desired Qualifications*

    • Experience with pre- and/or post-award of clinical trial activities.
    • Excellent computer skills including proficiency in finance related programs such as Excel, M-Pathways, M-Reports and the Data Warehouse.
    • Demonstrated experience working with a variety of sponsors including industry, federal agencies, cooperative groups, foundations, and gifts.
    • Knowledge of Medical School and/or University policies and procedures relevant to the position.

    Work Schedule

    M-F; 8am-5pm

    Work Locations

    Burlington Building

    Background Screening

    Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

    Mission Statement

    Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

    Application Deadline

    Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

    U-M EEO/AA Statement

    The University of Michigan is an equal opportunity/affirmative action employer.