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Job Summary

The vision of the Adolescent Health Initiative (AHI) is to transform the healthcare landscape to optimize adolescent and young adult health and well-being. We are looking for an Administrative Assistant to help us achieve this vision. This position will provide administrative support for AHI’s conferences, trainings, and events reaching a national audience of health care professionals and youth-serving organizations. The Administrative Assistant will assist with Call for Proposals, registration, tracking, ordering materials, and preparing event materials for the Annual Conference on Adolescent Health, provider trainings and Continuing Medical Education conferences, webinars, and other events. AHI will provide on-the-job training, but an ideal candidate should have relevant experience providing administrative support. The Administrative Assistant should possess strong organizational, communication, and customer services skills and enjoy working as part of a dynamic interdisciplinary team.


  1. Coordinate Call for Proposal and registration systems for conferences and events
  2. Assist with documentation and speaker agreements for conferences
  3. Coordinate travel, venue, and catering for events
  4. Prepare materials for trainings including trainee packets, nametags, and other event materials
  5. Assist with data entry
  6. Assist with marketing and event promotion
  7. Respond to email and phone requests regarding AHI’s programs and events
  8. Assist with purchasing, mailing, and department inventory
  9. Other duties as assigned

Required Qualifications*

High school diploma or equivalent

Experience providing administrative support in a community-based organization, school, health department, or other health care setting

Demonstrated ability to meet deadlines and achieve project objectives 

Demonstrated ability to work collaboratively as part of a team

Excellent communication and customer services skills  

Desired Qualifications*

Bachelor’s degree in healthcare administration, marketing, communications, or related field

Experience with event or conference planning and execution

Experience with online survey software such as Qualtrics or Survey Monkey

Experience using project management software

Experience with website maintenance

Microsoft Office Suite expertise

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.