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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Clinical Trials Support Office (CTSO) at Michigan Medicine, part of the Medical School Office of Research, has created a new model to improve clinical care, value, and health outcomes by more efficiently managing a diverse portfolio of high-quality clinical trials. We provide comprehensive pre- and post-award support to study teams, offering high-quality, efficient service in support of a mix of clinical trials.

The Contract and Grant Specialist will handle pre- and post-award research administration activities. We currently have three positions available within two different units; Heart Vessel Blood and Ambulatory Chronic Disease. These positions will also assist with the development of CTSU-specific workflows. In addition, these positions will financially advise leadership by analyzing and monitoring the CTSU’s clinical trials portfolios, cash flow, breakeven points, and recommending actions to maintain positive margins. 

Things to keep in mind if you’re considering applying for this position…

  • We help life-changing research happen. The science we support is not only interesting, it has the very real potential to positively impact patients and their families.
  • Creative problem solving is welcomed and supported. The CTSO is a relatively new organization, and you’ll have the flexibility to impact the team as it grows its mission to support clinical research.
  • We are team-oriented. You’ll have the opportunity to work with seasoned mentors, and be a part of a group that is very supportive of one another. In addition to partnering with fellow CTSO staffers, you’ll work with many different people at all levels of the University.
  • We work hard, and take the time to celebrate what we achieve.  There are opportunities throughout the year for employee recognition and team-building events.

Responsibilities*

  • Handle pre- and post-award activities ensuring all Medical School, University and sponsor policies and guidelines are followed.  Specific pre-award duties include Unfunded Agreement (UFA), Clinical Trial Routing Form (CTRF), and Proposal Approval Form (PAF) creation and routing, budget creation and negotiation, and billing calendar preparation. Specific post-award duties include account reconciliation, processing patient reimbursement, invoicing the sponsor, resolving clinical research billing errors, ensuring revenue collection, projecting revenue and cash flow, and handling A21 and Financial Status Reports.  Assistance in completion of progress and final reports as applicable.
  • In partnership with the CTSU Administrator, assist in managing the units’ clinical trials financial portfolios.  Specific duties may include collecting and maintaining data for metrics; analyzing, forecasting, and reporting (i.e. monthly, annually) on the CTSU’s comprehensive financial portfolios.  This position will assist in the preparation and presentation of financial portfolio reports to key stakeholders including the CTSU Advisory Board, Medical Directors, Administrators, each clinical trial cluster, and Clinical Trials Subcommittee. 
  • Build and foster relationships with other units, as well as sponsors.  Serve as liaison for faculty with sponsor, and University central offices (i.e. Sponsored Programs and ORSP).
  • Assist in the development and implementation of a plan to bring already existing/ongoing trials into the CTSU.  This would require close collaboration with departments, faculty, study teams, research administrators, and others to ensure a smooth transition and completeness of records.
  • Other duties and special projects as assigned. 

Required Qualifications*

  • Bachelor’s degree or equivalent experience with 2-5 years of experience specifically in finance, management, business, or a related field.
  • Experience with pre- and/or post-award research administration activities, preferably clinical trials.
  • Demonstrated experience working with a variety of sponsors including industry, federal agencies, cooperative groups, foundations, and gifts.
  • Solid understanding of sponsored projects, particularly the aspects of clinical research finances and reporting requirements.
  • Ability to work independently with minimal supervision and with diverse teams of people in a diplomatic, collaborative, and effective manner.
  • Excellent interpersonal, oral, and written communication skills with exceptional attention to detail.
  • Excellent computer skills including proficiency in finance related programs/tools such as Excel, M-Pathways, M-Reports, and the Data Warehouse.
  • Ability to manage multiple tasks simultaneously, to work well under time constraints, and meet deadlines, as well as prioritize and exercise good judgment.

Desired Qualifications*

  • Understanding of some basic medical terminology.
  • Experience with the U-M systems including The Michigan Budget Enrollment Calendar Tool (MBECT) and the Human Subject Incentives Program (HSIP).
  • OnCore training.
  • Experience in financial management for a small business.
  • Knowledge of Medical School and/or University policies and procedures.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.