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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Division of Cardiovascular Medicine at the Internal Medicine Department of the Medical School is seeking a full-time Administrative Specialist Senior to join its pre-award team. Cardiovascular Medicine has a growing and robust research program, serving over 100 faculty in multiple locations both on campus and off. The division has over $19 million in yearly sponsored research expenditures and a substantial amount of non-sponsored, but research related activity. This position will be expected to participate in regular rotations to off-site locations to optimize service to faculty.

Cardiovascular Medicine pays competitive salaries, commensurate with experience and boasts a culture of acceptance, openness, flexibility, and teamwork.


This position reports to the Division Administrator, and receives functional supervision from the Pre-Award team lead. This position also works very closely with faculty in preparing sponsored research grant applications, as well as a team of pre-award and post-award finance staff managing Cardiovascular Medicine’s research activities, the Grants Administration staff in the Department of Internal Medicine, the Medical School Grants Office, and ORSP. Additionally, this position will interact with the Clinical Trails Support Unit (CTSU) with regards to projects which may be more appropriately processed through that venue.

The majority of effort associated with this position is related to the duties associated with the application process for sponsored research. These duties may include, but are not limited to:

  • Review and communication of sponsor instructions for applications.
  • Preparation of key elements of applications, including the PAF, budget, subcontracts, progress reports, and close-out materials.
  • Participation in budget negotiations with some sponsors.
  • Administration of T32 training grants
    • Applications, appointments, and terminations
    • Maintenance of website

Other duties associated with this role may include:

  • Maintenance of Divisional space survey data
  • Maintenance of Divisional research equipment asset records
  • Assistance with faculty transitions
    • Coordination of laboratory moves/decommissioning

Required Qualifications*

  • Bachelor's Degree in business, accounting, or finance.
  • A minimum of 3-5 years of pre-award research administration related experience is required.
  • Successful candidates will have the following skills and experience using typical business software such as Excel, Word, and PowerPoint.
  • Successful candidates will also have the following character traits: have strong integrity, be highly proactive, have a high degree of problem solving skills, retain a high sense of ownership and accountability for workload, be flexible and resilient in the face of change, provide excellent customer service, exercise excellent independent judgement, appropriately discern when to ask questions or ask for help, and manage competing priorities and deadlines.
  • Successful candidates will also possess excellent communication skills, be able to resolve conflict with a positive and win-win approach, possess expert follow-up skills, have high attention to detail, and be able to appropriately handle confidential and sensitive information.

Desired Qualifications*

  • Experience with eResearch, Business Objects, M-Reports, and M-Pathways
  • Experience managing submissions from a wide variety of sponsors including National Institutes of Health, American Heart Association, industry contracts, and clinical trials.
  • Experience with Lean processes and procedures.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.