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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position, include your salary requirements, and outline skills and experience that directly relate to this position.

Job Summary

The University of Michigan Library is one of the world’s largest academic research libraries and serves a vibrant university community that is home to 19 schools and colleges, 100 top ten graduate programs, and annual research expenditures approaching $1.5 billion a year. To enable the university’s world-changing work and to serve the public good, the library collects, preserves, and shares the scholarly and cultural record in all existing and emerging forms, and leads the reinvention of the academic research library in the digital age.

We are seeking an assistant to support the work of the Associate Dean and the Deans’ Office.  This position functions as a key member of the University Library and Library Dean's Office team and provides professional administrative and project support to the Associate Dean.  This person will perform a variety of moderately complex administrative tasks including handling matters of highly sensitive and confidential nature. This person will manage multiple tasks and concurrent projects while demonstrating good judgment, flexibility and initiative.

The library is committed to recruiting and retaining a diverse workforce and encourages all employees to fully incorporate their diverse backgrounds, skills, and life experiences into their work and towards the fulfillment of the library's mission.

Responsibilities*

  • Collaborate to provide high-quality results and consistent levels of support to multiple stakeholders. Serve as informational resource to faculty, staff and students

  • Set-up, coordinate, and manage project plans including completion and schedules

  • Prepare and maintain project tracking tools to monitor activity and progress

  • Update appointment calendars and schedule meetings/appointments

  • Perform meeting management by collecting agenda items, prioritizing, reviewing with leader in advance, collecting action items, and tracking/follow-up on actions

  • Coordinate and develop department processes, documentation, and records in partnership with department leadership. Prepare and manage department communications including email, org charts,  intranet and public web content, and outward communications

  • Reconcile statements and prepare expense reports, coordinate travel arrangements, and prepare itineraries

  • Order supplies and process payments to vendors and individuals.

  • Support recruitment by scheduling candidate interviews and the onboarding of new team members

  • Plan and coordinate events including arranging space reservations, communications, and catering

  • Coordinate closely with the Assistant to the Dean and others in the Deans’ Office

Required Qualifications*

  • High school education and four or more years of administrative and project coordinator experience, or equivalent combination of education and experience

  • Experience providing direct administrative support to management using independent judgment and professionalism

  • Ability to manage workload under time constraints and conflicting demands

  • Excellent attention to detail

  • Proficiency in Microsoft Office, particularly Word, Excel, and Powerpoint

  • Understands and values diversity and the importance of inclusion as demonstrated through a commitment to apply and incorporate the differences, complexities, and opportunities that diversity brings to an organization

Desired Qualifications*

  • Experience with reconciling statements and preparing expense reports, coordinating travel arrangements, and preparing itineraries.

  • Proficiency with Google mail, calendar and similar applications.

Additional Information

The person in this position occasionally moves through the building to attend meetings/events and access files or information.  May require typical setup of events and activities.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

Applications will be reviewed as received throughout the posting period and continue until the position is filled.

 

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.