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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position, your salary requirements, and outline skills and experience that directly relate to this position.

Job Summary

ABOUT THE STEPHEN M. ROSS SCHOOL OF BUSINESS
The Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. The Ross School of Business mission is to develop leaders who make a positive difference in the world. Through thought and action, members of the Ross community drive change and innovation that improves business and society.

Ross is consistently ranked among the world's leading business schools. Academic degree programs include the BBA, MBA, Part-time MBA (Evening and Weekend formats), Executive MBA, Global MBA, Master of Accounting, Master of Supply Chain Management, Master of Management, and PhD. In addition, the school delivers open-enrollment and custom executive education programs targeting general management, leadership development, and strategic human resource management.

Purpose
As part of the Ross central events team, this position will collaborate with a portfolio of units/projects by providing operational and logistical event planning support to the Ross community. The individual will provide exceptional customer service to faculty, staff, students, and visitors of Ross.  This role reports to the Director of School Events.

Responsibilities*

Events Coordination

        Assist event hosts with:

  • Planning and developing of all operational and logistical aspects of events including development of timelines, staffing  roles and responsibilities, obtaining quotes, securing and facilitating contracts and payments, facility and layout recommendations and vendor coordination
  • Creating event materials
  • Working within the policies of the Ross School and University

Events Administration

  • Create organizational systems for efficient retrieval of information
  • Maintain and update calendars, procedure information and shared resource materials for events
  • Maintain and track budgets
  • Schedule appointments and assemble necessary meeting materials
  • Respond to inquiries from within the school, campus community and general public
  • Create templates and tools to assist in the planning of basic events as a shared resource.

Events Planning Advisor

  • Provide guidance to all event planners and act as a resource for colleagues as needed

Other

  • Contribute to our positive and inclusive work community by building trusting partnerships across the school, continually learning, creating impactful experiences, and working with a sense of ownership for outcomes.  Approaches this work with a commitment to diversity, equity, and inclusion in mind; treating others with respect, dignity, and in a manner where individuals feel they belong; listens, values feedback, and learns from the perspectives of others.
  • Special projects and other duties as assigned

Required Qualifications*

  • Bachelor’s degree and a minimum of 3 years’ experience with planning, managing and successfully executing events from small-scale to large events including conferences or an equivalent combination of education and experience
  • Demonstrated project management and organizational skills; strong attention to detail
  • Excellent communication skills
  • Experience working within a team
  • Demonstrated ability to manage multiple projects with tight deadlines and consistently meet deadlines
  • Strong customer service and interpersonal skills
  • Proven ability to successfully interact with a diverse group of people
  • Proficiency in MS Office applications (Word, Excel, PowerPoint and Publisher) and Google applications
  • Proven ability to manipulate database searches and reports
  • Ability to work effectively in a high-stress fast paced environment with multiple and sometimes conflicting priorities
  • Be able to demonstrate initiative and team orientation
  • Must be able to exercise discretion and diplomacy
  • Have a professional demeanor and presentation

Desired Qualifications*

  • Experience working in a shared services environment
  • Experience working within an academic environment
  • Demonstrated ability and experience working successfully with multiple vendors
  • Knowledge of University policies, procedures and regulations

Additional Information

Skills Testing

Skills testing may be required.

Physical Demands/Work Environment 

  • Requires the ability to travel to various locations to conduct work and deliver materials.
  • The person in this position routinely moves materials weighing up to 20 pounds to different locations.
  • Domestic and/or international travel may be required.
  • Will be required to work some early mornings, nights, and/or weekends.
     

Michigan Ross values a culture of diversity, equity, and inclusion. We are committed to the development of diverse and culturally intelligent staff who thrive and contribute to a positive and inclusive environment.

The statements included in this description are intended to reflect the general nature and level of work assigned to this classification and should not be interpreted as all-inclusive.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.