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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

The Office of the Vice President for Communications (OVPC) provides a wide range of communication expertise and services for the campus community in support of the advancement of U-M’s reputation locally, nationally and internationally. The division is led by VP for Communications Kallie Bila Michels

Learn more at http://vpcomm.umich.edu/about/

Job Summary

The executive assistant provides administrative support in a variety of functions that are focused on increasing the efficiency of the vice president. As the coordinator of the vice president’s schedule, this person must be cognizant of the vice president’s time and provide balance between demands and priorities. It is important to acquire a broad knowledge of the operations and objectives of the department and an awareness of current and ongoing issues, opportunities, projects, and events that the office as a whole is involved in.  

Responsibilities*

  • Schedule and maintain a complex calendar of meetings, events, and travel that often require judgment on priority, confidentiality and urgency. Supervise coordination of all related arrangements (e.g., scheduling conference rooms/venues, communications to participants, prepare and distribute agendas and meeting materials, arrange for possible catering and AV).
  • Anticipate and plan for projects, meetings and events that may impact the VP’s schedule, and allow for preparations. Ensure the VP is prepared for meetings. Research, summarize and prioritize briefing materials into a concise and usable format for the VP’s review in a timely manner. Anticipate and arrange briefing meetings before events as needed.
  • Review documents and briefing materials coming in to the vice president for their thoroughness and clarity.
  • Prepare and distribute minutes of meetings. Track meeting agenda items and ensure completion of action items.
  • Manage telephone calls and emails and resolve routine and complex inquiries.
  • Initiate routine and some non-routine correspondence, including drafting and proofreading sensitive and high-visibility communications.
  • Plan for senior staff and department-wide special meetings and events. Supervise coordination of all arrangements.

Required Qualifications*

  • Bachelor’s degree or an equivalent combination of education and experience.
  • At least 5 years’ progressively responsible experience with support at an executive leadership level.
  • Extreme reliability with the ability to be consistent in attendance.
  • Thorough confidentiality. Ability to work independently with minimal supervision.
  • Excellent organizational skills, prioritization, and follow-through, with strong attention to detail.
  • Ability to manage multiple, competing priorities. Solid analytical skills, with the ability to gather research and analyze data.
  • Strong communication skills, both written and oral, including the ability to effectively listen and accurately relay often highly confidential and urgent information.
  • Writing skills should be flawless, with high attention to grammar and structure.
  • Strong interpersonal skills and the ability to represent the Office of the Vice President for Communications to a broad range of constituents.
  • Must be proficient in MS Office software (Word, Excel, PowerPoint).

Desired Qualifications*

  • Considerable knowledge of University and organizational policies and procedures.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.