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Job Summary

The Department of Molecular and Integrative Physiology at Michigan Medicine is seeking a contract and grant specialist that will focus primarily on all aspects of the pre-award process.  This position is one of three in the Department.  Teamwork, good communication and a strong work ethic is essential for a high paced and high volume research office.  


  • Assist faculty members and trainees in the development, preparation, and submission of grant proposals including budget preparation, ensuring that all agency and University guidelines and timetables are met, coordinating proposal activities between multiple PIs, departments and/or universities, as required, using various online proposal submission systems. Thorough review of the proposal announcement, compilation of proposal documents and creation/routing of the Proposal Approval Form (PAF) are required.

  • Build and foster relationships with other units, faculty, as well as sponsors. Serve as liaison for faculty with sponsor, and University central offices (i.e. Sponsored Programs and ORSP).

  • Work collaboratively with faculty and staff to keep Other Support current.

  • Assist faculty members with the preparation and submission of annual progress reports, administrative supplements, and Just-in-Time information.

  • Assist in identifying alternative sources of grant support or other sources of funding.

  • Other duties and special projects as assigned. 

Required Qualifications*

  • Bachelor’s degree or 2-5 years of equivalent relevant experience.

  • Progressively responsible pre-award research administration experience. Experience with NIH proposals, performance reports, and eRA Commons. Demonstrated knowledge of federal funding guidelines and University of Michigan policies and procedures. Strong technical skills and demonstrated ability to learn new technological tools. Proficiency with Microsoft Office, e-Research, M-Reports, and M-Pathways, M-STAT, NCBI. Ability to exercise independent judgement and employ basic reasoning skills. Ability to pay strict attention to detail with excellent organizational skills to meet deadlines.

  • Experience working with a variety of sponsors including industry, federal agencies, cooperative groups and foundations.

  • Solid understanding of sponsored projects, particularly the aspects of research finances and reporting requirements.

  • Ability to work independently with minimal supervision and with diverse teams of people in a diplomatic, collaborative, and effective manner.

  • Excellent interpersonal, oral, and written communication skills with exceptional attention to detail and resourcefulness.

  • Excellent computer skills including proficiency in finance related tools such as Excel, M-Pathways, M-Reports, and the Data Warehouse.

  • Ability to manage multiple tasks simultaneously, to work well under time constraints, and meet deadlines, as well as prioritize and exercise good judgment.

Desired Qualifications*

  • Progressively responsible pre-award research administration experience. Experience with NIH proposals, performance reports and eRA Commons. Demonstrated knowledge of federal funding guidelines.

  • Understanding of U-M research business processes.

  • Proficiency with the U-M systems including eResearch, M-Pathways and Microsoft Office and Adobe Acrobat Pro.

  • Knowledge of Medical School and/or University policies and procedures.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.