How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Seasonal: 10 months (August-May)
The University of Michigan Law School invites applications for the position of Meeting/Special Events Planner to plan and implement events that serve faculty, staff, students, and the greater community. This position reports directly to the Office of Finance and Planning’s Senior Project Manager. Together with that supervisor, the Meeting/Special Events Planner will be responsible for all of the Law School’s academic events, including workshops, conferences, commencement, and staff events. This is a demanding and fast-paced position the requires the highest standards of excellence and attention to detail.
This is a 10-month seasonal appointment, working August 1 through May 31. Position is benefits-eligible for 12 months per year. For additional information see Section G of the Seasonal Leave policy here.
Michigan Law, one of the oldest law schools in the nation, was founded in 1859 and enjoys a reputation for academic excellence. Michigan is consistently ranked among the top law schools in the nation, and enjoys international renown for its academic rigor, stunning physical surroundings, the faculty’s preeminent scholarship, and an academic community noted for collegiality and warmth. Supported by remarkable facilities, preeminent faculty-scholars, and unparalleled architecture and physical environment, Michigan Law has a total of 21,800 alumni, 1,001 J.D. candidates, and 82 full-time faculty members, including 55 tenured and tenure-track, 27 clinical and legal practice, and 57 part-time faculty members. In March, 2015 Michigan Law had a 97.4 percent employment rate for the class of 2014. Contributing to the close-knit law-school community, law students have a choice of 6 student-edited journals and more than 50 student organizations in which to participate.
Duties may include, but will not be limited to, a variety of operational and logistical responsibilities toward the production of events, such as:
- Preparing event timelines and budgets, adhering to UM hosting policies and procedures, negotiating contracts and coordinating catering, audio/visual service, transportation, decor, entertainment, etc.
- Maintaining event files, checklists, attendance reports, etc. for each event/program.
- Ensure financial stewardship through planning and negotiating of expenses
- Administrative tasks as needed to support events in pre- and post-production.
- Collection and organization of RSVPs, guest lists, dietary preferences, etc.
- Liaising with the Law School’s communications office to arrange event marketing materials and websites.
- Functional supervision over vendor staff providing service at events.
- Bachelor's degree or equivalent combination of education and experience
- 3 years events planning experience
- Demonstrated project management and organizational skills with the ability to handle multiple, complex tasks, manage numerous ongoing concurrent projects, and maintain excellent attention to detail with a high level of accuracy
- Self-motivated and able to work autonomously
- Must promote highest customer service standards
- Demonstrated experience working in a collaborative, team oriented environment and with a diverse client population including faculty, staff, administrators, and the general public
- Must be willing and able to work in a fast paced office
- Must have excellent communication and interpersonal skills
- Position requires flexibility to adjust to changing priorities and the ability to prioritize accordingly
- Ability to work outside normal hours for events, including occasional evenings and weekends.
- Extensive knowledge and proficiency with personal computers and software; primarily Microsoft Office (Word, Excel, Powerpoint, etc.). Knowledge of desktop publishing and layout software helpful.
- Ability to transport materials weighing up to 50 pounds
- Experience working in higher education
- Knowledge of UM policies, rules, regulations, procurement, and purchasing
- Knowledge of protocol and rules of etiquette applicable to presentation of meals, receptions, and other ceremonial and social events; especially dealing with VIPs and dignitaries.
- Experience with M-Pathways (PeopleSoft) and Concur
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.