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Interested applicants should upload a cover letter and resume (as one PDF document) in response to this job posting.

Job Summary

The University of Michigan-Dearborn seeks a Recruitment and Outreach Coordinator to support Public Allies Metro Detroit (PAMD) and The Office of Metropolitan Impact (OMI) (see: https://umdearborn.edu/business-community/office-metropolitan-impact).  The goal of OMI is to further develop the volume, value, and impact of mutually beneficial community partnerships for research, teaching, learning, and service and to enhance the Chancellor’s Metropolitan Vision as a defining dimension of UM-Dearborn. As a signature program of OMI, Public Allies Metropolitan Detroit (see: https://umdearborn.edu/business-community/office-metropolitan-impact/public-allies) is a nationally affiliated AmeriCorps service and leadership program that annually partners with 30-40 local nonprofits across Metro Detroit to engage and support  up to 45 participants in a 10 month service program, and up to 40 participants in a 5 month service program (see also: www.publicallies.org).

NOTE:  The position is contingent upon annually renewed funding from the federal Corporation for National and Community Service via the Michigan Community Service Commission and Public Allies National Office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Public Allies Metropolitan Detroit (PAMD) has a seven (7) person team responsible for delivering the PAMD program. The Recruitment and Outreach Coordinator will be responsible for supporting all of the recruitment needs for PAMD.  The Recruitment and Outreach Coordinator is responsible for:

  • Working with Recruitment and Outreach Lead to identify and attend various recruitment and outreach events for Allies and Scholars;
  • Leading Applicant to Participant process as outlined by PAMD;
  • Supporting contract and invoicing process for all Partner Organizations.

Responsibilities*

Working closely with the Recruitment and Outreach Lead, unless otherwise note, the responsibilities of the Recruitment and Outreach Coordinator but are not limited to:

Recruitment and Applicant to Participant Process Management Duties

  • Identify and attend recruitment and outreach events for Public Allies Metro Detroit
  • Create and maintain files for all Partner Organizations, including paperwork pertaining to the contract and invoicing process
  • Initiate all program participant phone screenings of online and paper applicants and schedule for in-person interviews
  • Participate in all trainings and recruitment-related calls as required by Public Allies National Office

Partner and Community Engagement

  • Engage community and organizational partners through regular communications, updates and other activities
  • Leverage community relationships and resources to advance programmatic and organizational goals
  • Support Director of Recruitment and Outreach  in Scholar/Partner Organization recruitment in keeping with Public Allies National Office’s strategy
  • Assist in site visiting and orienting new Partner Organizations to ensure that Partner Organization staff have a clear understanding of the program and are successfully enrolled by the start of the program year
  • Solicit and evaluate feedback from Partner Organizations related to satisfaction and effectiveness of the program

Contract and Invoicing Process Management

Work closely with financial specialist to ensure proper management of the contract and invoicing process for all PAMD Partner Organizations including:

  • Drafting and updating contracts as needed to reflect proper program participation and host fee
  • Create and manage record keeping process for paperwork processing throughout various UM departments
  • Assist Site Director with reporting of contract to payment process for Partner Organizations

Organizational Advancement

  • Promote Public Allies Leadership Practice at the local level in order to increase our impact in the community
  • Represent the Public Allies Leadership Academy program at various University of Michigan-Dearborn and community events and at the annual Public Allies National Office National Leadership Institute
  • Ensure program implementation is using best practices and most recent and relevant research in the area of community engagement, youth support, social justice, and national service

Grant Compliance

  • Support keeping the program on track to achieve performance goals
  • Ensure program quality and that the program has an impact on the problems facing the communities in which it operates.  This includes monitoring the service of members, including the timely and accurate documentation of member eligibility, service hours, and completion of service.

Required Qualifications*

  • Bachelor’s degree minimum; and/or commensurate experience
  • Experience with recruiting volunteers
  • Experience in collaborative leadership, as well as in restorative practices/conflict resolution and creative problem-solving
  • Passion for and demonstrated commitment to addressing issues of social justice and a belief in young people’s ability to lead; experience working with youth is strongly preferred
  • Significant knowledge of community resources in Detroit and experience in service delivery
  • Strong written and verbal communication skills and demonstrated ability to work with flexibility, efficiency and diplomacy with diverse constituent groups
  • Strong critical thinking/analytical skills and an ability to be resourceful
  • Proficiency in using computer and web-based information technologies
  • A commitment to diversity/inclusion and an openness to personal and professional growth
  • Previous AmeriCorps experience highly preferred

Additional Information

The position is predominantly sedentary requiring the ability to sit, bend, stand and walk.  It may require occasional stooping, reaching, stair-climbing and repetitive motions of the hands and wrist related to writing and typing at an electronic keyboard.  It rarely requires kneeling, pushing/pulling and repetitive motions of the feet.

Physical demands of the position necessitate hearing, talking, handling and grasping regularly.  Specific vision conditions include close vision reading. It requires the ability to operate a computer, telephone, fax, copy machine and adding machine or calculator.

The position is generally performed in an office environment.  The noise level is generally moderate.  The work environment characteristics are representative of those an employee encounters while performing the essential functions of this position.  Reasonable accommodations, however, will be made to enable individuals with disabilities to perform said essential functions.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.