How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
LSA Outreach Staffing Services (OSS) is a team of regular staff members who offer a full-range of skills and services to units including student services, department administrative support and executive assistance. Individuals will serve in interim positions throughout the College of LSA where there are requests due to absences, open positions or special assignments.
OSS is currently seeking a qualified Administrative Assistant Senior who will perform varied duties depending on the assignment including student services, human resources, financials and administrative support activities. Rotating assignments may be for a few days up to 12 weeks depending on the need of the department.
The target salary range for this position is $49,500-$56,500. The final salary may be higher based on the qualifications and experience of the selected candidate.
Student services administrative activities include the following: provide assistance with graduate and undergraduate student recruitment, admissions, time schedule/course guide preparation, course approvals, providing support for faculty curriculum committees; answer general questions about the concentration and courses; schedule advising appointments; issue overrides; enrollment monitoring and planning; classroom scheduling; coordinate grade sheets and evaluations; event planning; organize files and communicate with applicants; may coordinate GSI/GSRA hiring process; coordinate and process graduate fellowships; Informational advising; and, provide best practices for student services to LSA units.
Administrative support activities including: serving as the office manager for the department; organizing special events and guest speakers, providing administrative support to the department Chair/Director; managing the day-to-day operations of a subunit or smaller academic unit; providing facilities and equipment management; prepare and/or edit confidential correspondence and reports; schedule, coordinate and plan visits for faculty job candidates; prepare paperwork for faculty tenure and promotional reviews; and upload materials to department website.
Administrative support for various HR activities that may include coordination of recruitment, hiring and promotion activities for faculty and staff; assisting with gathering information for the appointment process for staff, faculty/lecturers, GSI, GSRA and temporary appointments; transactional and administrative support for J-1, F-1 and H1B visas in partnership with our human resources team.
Administrative support for financial activities that may include providing information for financial transactions; possible assistance with grant applications; cash handling; and, tracking transactions to ensure proper payment, in partnership with our financial teams.
High school education or equivalent
4+ years’ experience of general office or administrative support
Experience with logistical support and coordination of student and/or employee activities
Ability to be flexible in a variety of work settings and to adapt easily to different processes and procedures
Exceptional organizational skills and problem-solving skills, attention to detail, and ability to manage multiple tasks simultaneously.
Demonstrated ability to exercise tact, discretion, sensitivity as well as proper judgment
Excellent interpersonal skills, including ability to work with a wide variety of people internally and externally
Excellent communication skills
Proficiency in MS Word and an Intermediate level of skill with Excel, PowerPoint ,and Access
Associate’s or Bachelor’s degree or equivalent experience
Experience with Student Services activities such as advising, curriculum support, overrides and other student activity functions.
Initiating transactions (financial, human resources, procurement) in Wolverine Access
Experience working in an academic environment at the University
Experience with the LSA Academic cycle, policies and procedures
The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.
To learn more about diversity, equity, and inclusion visit http://lsa.umich.edu/lsa/about/diversity--equity-and-inclusion.html
To learn more about LSA’s Guiding Principles visit http://lsa.umich.edu/lsa/faculty-staff/human-resources/lsa-staff-guiding-principles.html
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:
- Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
- Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.