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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Radiation Oncology at Michigan Medicine is seeking a Contract and Grant Specialist that will focus primarily on all aspects of the pre-award process.  Teamwork, good communication and a strong work ethic is essential for a fast paced and high volume research office.  



Responsibilities Pre-Award

  • Assist faculty members and trainees in the development, preparation, and submission of grant proposals including budget preparation, ensuring that all agency and University guidelines and timetables are met, coordinating proposal activities between multiple PIs, departments and/or universities, as required, using various online proposal submission systems. Thorough review of the proposal announcement, compilation of proposal documents and creation/routing of the Proposal Approval Form (PAF) are required.
  • Build and foster relationships with other units, faculty, as well as sponsors. Serve as liaison for faculty with sponsor, and University central offices (i.e. Sponsored Programs and ORSP).
  • Work collaboratively with faculty and staff to keep Other Support current.
  • Assist faculty members with the preparation and submission of administrative supplements, and Just-in-Time information.
  • Assist in identifying alternative sources of grant support or other sources of funding.
  • Other duties and special projects as assigned. 


Responsibilities Post-Award

  • Post-award activities will be a smaller component for this position. Duties will include reconciliation of project grants, investigation and resolution of discrepancies, prepare finance reports and present to faculty, responding to internal and sponsor requests as they relate to grant finances, prepare journal entries, budget projections, interpret university or sponsor regulations in reviewing and approving expenditures. 
  • Other duties as assigned.

Required Qualifications*

  • Bachelor’s degree or 2-3 years of equivalent relevant experience.

Desired Qualifications*

  • Progressively responsible pre-award research administration experience. Experience with NIH proposals, performance reports, and eRA Commons.
  • Demonstrated knowledge of federal funding guidelines and University of Michigan policies and procedures.
  • Strong technical skills and demonstrated ability to learn new technological tools. Proficiency with Microsoft Office, e-Research, M-Reports, and M-Pathways.
  • Experience working with a variety of sponsors including industry, federal agencies, cooperative groups and foundations.
  • Solid understanding of sponsored projects, particularly the aspects of research finances and reporting requirements.
  • Ability to work independently with minimal supervision and with diverse teams of people in a diplomatic, collaborative, and effective manner.
  • Ability to pay strict attention to detail with excellent organizational skills to meet deadlines.
  • Excellent interpersonal, oral, and written communication skills with exceptional attention to detail and resourcefulness.
  • Ability to manage multiple tasks simultaneously, to work well under time constraints, and meet deadlines, as well as prioritize and exercise good judgment.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.  The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by: 

  • Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences. 
  • Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.