How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the Branches Coordinator position and outline skills and experience that directly relate to this position.
The University of Michigan Medical School's Office of Medical Student Education (OMSE) seeks an experienced applicant to partner with the faculty and staff directors of the Professional Development Branches, the final three phases of the medical student curriculum before graduation. The successful candidate will work directly with a core team to strategize, plan, coordinate, administer, and communicate the goals, objectives, and activities within the Branches. As this is a new component of the medical student curriculum, curiosity, adaptability, and flexibility are strongly desired traits within applicants.
Branches Curriculum Coordination (50%)
1. Assist faculty with administrative needs for Branch curriculum courses that are centrally coordinated by the Office of Medical Student Education - Curriculum Services. This includes the 8-week Residency Preparation Course (RPC), Procedures Based Care Branch (PBC Branch), PBC Orientation/Launch support, and PBC Branch Fridays.
2. Assist faculty and staff with developing educational projects, course materials, correspondence, and program evaluation and assessment tools. This includes supporting lecture development, creating presentation materials using Microsoft Powerpoint, drafting program communications and letters of recommendation, developing course and teaching assessments, and submitting student grades.
3. Develop and maintain Canvas sites for Branch curriculum administration.
4. Act as liaison between Clinical Clerkships and the Office of Medical Student Education - Curriculum Services unit. Work with clerkship directors and coordinators to schedule and launch the RPC.
5. Plan, coordinate, and support Branches events and informational sessions, such as Intensives, Introductory Events, and Orientations/Launch.
6. Document processes and create/update procedure manuals.
Branches Administrative Coordination (50%)
1. Participate in and assist with facilitating Branch meetings for faculty, staff, and students. This includes coordinating and preparing meeting agendas for the RPC Workgroup, Branches Operations Committee (BOC), Clinical Trunk Operations Committee (CTOC), and the weekly Branches teleconference.
2. Schedule rooms and coordinate materials for meetings, sessions, and catering.
3. Provide support to new initiatives within the medical student curriculum.
4. Work with OMSE - Curriculum Services team to communicate budget requests and/or issues. Document and reconcile programmatic expenses.
5. Maintain UM directory email listserves for clinical clerkships, faculty, and staff. Create and distribute listing of participants to relevant stakeholders.
6. Communicate orally and in writing with faculty, staff, and students about relevant Branch activities, program policies and procedures, etc.
1. Bachelor's degree and/or equivalent combination of education and experience.
2. Excellent written and oral communication skills.
3. Strong attention to detail and problem solving skills.
4. Team oriented with an affinity for working as a collaborative team member in a consensus driven organization.
5. Demonstrated ability to be proactive, set priorities, maintain confidentiality, and work efficiently and effectively in a rapidly changing environment.
6. Capacity for in-depth understanding and utilization of software; experience with Microsoft Office tools and Google docs.
1. Bachelor's Degree with 2-3 years of professional experience in an academic setting.
2. Experience with Student Administration database in M-Pathways (PeopleSoft), Canvas, and Box.
3. Proven ability to work effectively in a busy office environment with many interruptions.
4. Adaptability, flexibility, and an acceptance of change.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.