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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The primary function is to assist Program Administration with day-to-day office functions with a high level of organization and expertise.
Basic foundation in administrative and research concepts and practices sufficient to enable the incumbent to recommend changes in processes, to devise and install procedures, and to foresee administrative problems and requirements is needed.
 

Responsibilities*

The incumbent will serve as primary administrative point of contact for the MC3 Program with internal and external stakeholders and perform a variety of office support functions including; coordinating communication between MC3 team members and external stakeholders, scheduling and coordination of meetings, answering telephone, coordinating travel arrangements, hosting and reservations for team members, working with procurement regarding all expenses, purchasing requests and reimbursement, ordering program supplies and equipment,  formatting reports, grant proposals and publications, monitoring project budget and expenditures, maintaining records of active contracts, keeping current CVs of program faculty, assisting with onboarding of staff and performing general administrative tasks in support of program as requested.

Required Qualifications*

Requires a high school education or equivalent and 2 or more years experience

  • Proficient in Microsoft Windows, Outlook email/calendaring, Excel and Powerpoint.
  • Experience with financial management
  • Basic knowledge of U-M research activities are essential.
  • Outstanding written, verbal communication and organizational skills.
  • Attention to detail and accuracy is essential,
  • Excellent oral communication skills and customer-service,
  • Ability to handle multiple tasks in a fast-paced office environment with competing deadlines.
  • Excellent team skills are essential, as well as demonstrated computer skills (ability to adapt to new programs)

Desired Qualifications*

Qualities the candidate should possess: reliability, attention to detail, ability to get along with others in a close working environment, ability to work on a team and provide support to teammates, excellent attendance, responsive and demonstrates ability to problem solve and take initiative; manage priorities independently; excellent customer-service and communication.   Progressive experience performing general administrative work is preferred; knowledge of University organizations, systems and operations is highly desirable. Experience working with EndNote (or related software), Microsoft Office and Outlook.  

Bachelor's degree preferred.

Work Schedule

Monday - Friday 8:00 am - 5:00 pm

Work Locations

2025 Plymouth Road Suite D, Ann Arbor, MI

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Background Screening

Under Michigan law, a criminal history check including fingerprinting is required as a condition of transfer or employment for this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.