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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume.  The cover letter should address your specific interest in the position and outline your skills and experience that directly relate to the role.

Job Summary

The Medical School Office of Research is seeking an experienced, administrative professional to serve as the assistant to the Sr. Director for Research and Chief of Staff for the Research Enterprise. As a premier, research-intensive academic medical center, the University of Michigan Medical School is world renowned with nearly $600 million in external research funding. The Medical School Office of Research proudly supports our internationally-recognized researchers pursuing innovative science to improve the health and wellbeing of our patients, the citizens of Michigan, and beyond. To that end, our team is constantly striving to enhance the research enterprise, including maintaining an investigator-focused infrastructure, facilitating and diversifying investigators' avenues for funding, and streamlining research processes. 

Responsibilities*

  • Proactively manages a complex schedule and maintains calendar by planning and scheduling meetings, conferences, teleconferences, and travel, while exercising discretion and judgment balancing competing priorities and demands. Anticipates needs and requirements of research directors and deans.

  • Meeting and event coordination, including conducts polls for availability, reserves meeting rooms, arranges for catering and equipment needs, prepares and distributes agenda and meeting materials, takes minutes/notes, and coordinates action items.

  • Provides coordination of communications for the Senior Director/Chief of Staff.  Responds timely to inquiries and triages to the appropriate party.  Drafts, proof-reads, and edits documents and correspondences.

  • Coordinates travel arrangements, including air and ground travel, hotel reservations, and create detailed travel itineraries and trip packets.

  • Handles materials and conversations of a highly confidential and sensitive nature. Responds with tact, diplomacy, and discretion in interactions with internal and external constituents, including University executive leadership, department chairs, deans, faculty, staff, the community, and donors.

  • Oversees and completes projects as requested, including assisting and creating presentations, reports, appointment and award letters, etc.

  • Organizes and assists with special events, as needed.

  • Partners with other administrative staff in the Office of Research to ensure cross-coverage and assistance, as needed.

  • Maintains updated directories, contact lists, and e-mail groups for various committees and research teams.

  • Understands finance and procurement policies and regulations in order to reconcile P-cards and expense reports.

  • Organizes quarterly staff orientation and onboarding with Senior Associate Dean for Research and Senior Director for Research.

  • Provides support and works with reporting units, as requested.

Required Qualifications*

  • Bachelor's degree and/or an equivalent combination of education and experience. At least four-years of demonstrated progressive administrative experience.

  • Strong analytical ability is required to gather and summarize information, solve administrative problems, and prioritize work assignments independently.

  • Proficient in Microsoft Office suite of products, including Word, Power Point, Excel.

  • Experience with financial management and account reconciliation.

  • Outstanding written, verbal communication and organizational skills.

  • Attention to detail and dependability are essential.

  • Must have strong interpersonal skills and ability to successfully work with all levels of the organization and with external stakeholders and colleagues.

  • Maintains a professional demeanor, especially under tight deadlines and periods of high work volume.

  • Highly reliable attendance and punctuality.

  • Ability to provide outstanding customer service.

Desired Qualifications*

Basic understanding of U-M research activities as well as working knowledge of university policies and procedures preferred. Proficient with Concur, MPathways, HR systems, Procurement systems, Outlook calendaring, and Schedulon.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.