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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Michigan Medicine Finance is seeking an administrative assistant to join our central finance team.  The Michigan Medicine Finance team is a collection of finance subject matter experts that play a key role in helping leadership make data-driven strategic decisions on financial matters.  This position, reporting to the Controller of Michigan Medicine, will provide highly responsive support for the finance management team as well as the broader Michigan Medicine Finance organization.

 

Is This Job Right for You? This job might be right for you if you…

 

  • Want to serve as the primary administrative contact for a dynamic organization that has amazing people.
  • Want to work in a collaborative environment and understand the value in being part of a strong team.
  • Are able to function independently, and require minimal day-to-day supervision.
  • Have strong organizational, prioritization, and planning skills.
  • Are agile to change.

 

What perks or benefits does Michigan Medicine have to offer?

 

  • Excellent medical, dental, and vision coverage
  • 2:1 match on retirement savings
  • Generous Paid Time Off Benefits
  • State of the art technology and equipment
  • Continued education allowance
  • Teaching and mentorship opportunities

Responsibilities*

  • Coordinate and maintain Controller and Associate Chief Financial Officer’s professional schedule/calendar, including daily itineraries and monthly meeting lists
  • Manage the administrative functions to support the finance team including handling building problems by working with landlord, copier repair, deployment of equipment for new staff, and ordering information technology equipment.
  • Serve as the department timekeeper, and primary liaison with human resources for the processing of hiring/termination/job data changes.
  • Assist with the granting of access for certain financial systems.
  • Prepare and reconcile Concur expense reports and P-Card expenses using M-Pathways (PeopleSoft).
  • Monitor and reconcile the central finance statement of activity on a monthly basis.
  • Process vendor payments in the M-Pathways procurement and financial system.
  • Perform call and visitor management for Michigan Medicine central finance office: answer, screen, and reroute incoming calls and visitors as appropriate and resolve routine and complex inquiries.
  • Provide back-up to Chief Financial Officer’s department executive assistant for management of Chief Financial Officers’ schedule.
  • Meet with Finance Leadership on a regular and ad hoc basis to exchange information.
  • Coordinate, edit, and assist with PowerPoint presentations and Word documents for Finance staff, as needed.
  • Assist with special projects as assigned.

Required Qualifications*

  • Bachelor’s degree or equivalent combination of education and experience.
  • Five to seven years of progressively responsible administrative support experience.
  • Proficient in use of Microsoft Outlook, Excel, Word and PowerPoint or similar applications.
  • Excellent communication and interpersonal skills, including a professional demeanor, excellent knowledge of grammar and business correspondence.
  • Excellent organizational and time management skills, including the ability to manage multiple projects.
  • Ability to work independently and as a collaborative team member.
  •  Commitment to ongoing professional development.

Desired Qualifications*

  • M-Pathways (PeopleSoft) / Oracle / Hyperion experience.
  • Demonstrate existing comprehensive knowledge of the University of Michigan and Michigan Medicine organizational structure, culture, operations and procedures or the ability to quickly learn this information.

Additional Information

The mission of Michigan Medicine is to improve the health of patients, populations, and communities through excellence in education, patient care, community service, research, and technology development, and through leadership activities in Michigan, nationally, and internationally. With annual revenues of approximately $4.5 billion, Michigan Medicine ranks as one of the top academic health centers in the country, and is committed to providing exceptional patient care, facilitating groundbreaking research and developing the next generation of physicians and scientists. Michigan Medicine consists of the University of Michigan Hospitals, the University of Michigan Medical School and its Medical Group, Michigan Health Corporation, and affiliated health systems.

 

Michigan Medicine Finance serves as the central finance group for the organization and is comprised of five functional areas:  Clinical Financial Planning & Analysis, Enterprise Financial Reporting, Reimbursement, Medical School Finance, and Financial Systems. 

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.