How to Apply
To apply for this position, please upload your resume and cover letter as one document. The cover letter should address your fit for this position specifically as well as your professional commitment to diversity, inclusion, justice, and equity.
Provide administrative support for staff and graduate students in TeachingWorks at the University of Michigan, housed in the School of Education. Assist with travel and business expense reporting as requested including coordination, support the purchasing needs for the organization within policies and procedures, travel arrangements, or arranging accommodations, itineraries, collection of receipts, follow-up and data processing of receipts as expense reports in Concur. Support staff with composing correspondence, agendas, preparing documents, reports, and presentations, coordinating communications, answering questions and email inquiries, providing telephone support, copying, collating materials, managing electronic and hard copy filing systems, maintaining the organization’s email groups and shared drive. The selected candidate must be able to follow through on multiple job responsibilities as necessary. Some evenings and weekends may be required.
TeachingWorks, founded in 2012, is an organization located in the U-M School of Education dedicated to raising the quality of entry-level K-12 teaching and the learning of students in beginning teachers’ classrooms. We believe that skillful teaching can be a powerful lever for creating a just and inclusive society. Our goal is that all students, whoever and wherever they are, consistently receive teaching that cares for and supports their growth and success. We are especially focused on achieving equitable educational opportunities for communities of color and children living in poverty by improving the consistent quality of teaching that children receive.
Job responsibilities include, but are not limited to:
Executing Financial Transactions - 50%
- Work with Shared Services to reconcile several P-card statements as well as travel reimbursements in the Concur system.
- Purchase goods and services by preparing purchase orders, working with vendor maintenance and preparing payment vouchers, reimbursing students and guests/visitors, and preparing documentation for expense reports.
Supporting Events – 35%
- Coordinating complex meeting events, including arranging catering, reserving rooms, setup, cleanup, and other logistics.
- Arranging travel (airfare, hotel reservations, ground transportation, etc.) for staff and guests.
- Assist seminar speakers in making travel arrangements, processing honorariums and reimbursements, prepare itineraries, advertise seminars – including sending out email notices and posting flyers. May include tracking registrations, communicating with attendees, producing meeting presentations packets, scheduling hotels and conference rooms, generating name tags, etc.
- Organize meetings, prepare PowerPoint presentations, edit images for presentations/publication as well as prepare and organize material, agendas, and minutes for various meetings as needed.
Providing General Administrative Support – 15%
- Ordering and maintaining supplies
- Maintain calendar for Director, including departmental calendars
- Answer phone and respond to inquiries
- Collect, sort and distributing mail
- Maintain the receiving area in the suite during normal business hours and welcoming visitors, send mass emails, organize contact databases respond and manage email inquiries
- High School Diploma required.
- A minimum of three (3) or more years of progressively responsible administrative experience
- Demonstrated excellent organizational and interpersonal skills are required as well as exceptional attention to detail and follow through on assignments.
- Candidate must have strong oral and written communication skills; the ability to write clearly and concisely is important.
- Demonstrated proficiency at the advanced level with Microsoft Office products (including Word, Excel, and PowerPoint), and databases.
- Bachelor’s degree preferred
- Proven track record of providing administrative support
- Knowledge of University of Michigan policies and operations, including purchasing card and reconciliation procedures
- 3 years of experience in an academic environment in higher education.
U-M NONDISCRIMINATION POLICY STATEMENT
The University of Michigan, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of Michigan is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, height, weight, or veteran status in employment, educational programs and activities, and admissions. Inquiries or complaints may be addressed to the Senior Director for Institutional Equity, and Title IX/Section 504/ADA Coordinator, Office for Institutional Equity, 2072 Administrative Services Building, Ann Arbor, Michigan 48109-1432, 734-763-0235, TTY 734-647-1388, firstname.lastname@example.org. For other University of Michigan information call 734-764-1817.
TeachingWorks has a strong institutional commitment to the development of a climate that supports equality of opportunity and respect for diversity.
Statement on Diversity:
We respect and value individuals from all races, ethnic backgrounds, ages, genders, religions, sexual orientations, disabilities, economic or veteran status, and other diverse perspectives and individual differences. Further, we are committed to tolerance, sensitivity, understanding, and mutual respect everywhere within our community and we affirm our promise to make the School of Education a welcoming place for all. In seeking new staff members, we are committed to hiring those who share in our reverence and expectation for diversity.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity, and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by: -Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences. Providing support, direction, and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.