Apply Now Clicking "Apply Now" opens the link in a new window.

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Responsibilities*

The College of Engineering (CoE) Facilities Management Office (FMO) has an opening for an Administrative Assistant who will provide administrative support to the FMO, including direct support for the FMO Director; answer main FMO phone line and triage inquiries; schedule meetings for FMO staff; maintain the CoE AED program; function as the FMO sustainability coordinator; create PowerPoint presentations; serve as back-up for card access authorizations; update FMO web page; maintain master key system and issue/authorize key requisitions for CoE; process travel, hosting and PCard transactions in Concur; initiate and monitor the status of work requisitions with Plant Operations, Building Services and AEC; organize and administer College-wide fire and severe weather drill programs; coordinate CPR, AED and First Aid training; maintain various databases such as the CoE construction project report, ERT contacts, etc.; provide administrative support for various committees which could include meeting logistics, minutes and action items; make updates in the UM Space Survey for Engineering Administration on a quarterly basis.

Required Qualifications*

Hish School Diplpoma plus two years of college or an equivalent combination of education and demonstrated experience.  The successful candidate must have the ability to prioritize and manage multiple responsibilities exercising sound judgment; work as part of a diverse team and be able to work independently; have excellent verbal and written communication skills that include public speaking and presentations; demonstrate proficiency in Microsoft Excel, Word, PowerPoint, and Publisher.

Desired Qualifications*

Experience using Concur, M-Market Site, C-CURE, the UM Facilities Management System, Business Objects (Space), Content Management System (CMS); knowledge of the College of Engineering facilities; previous experience with facilities management and/or construction issues; knowledge of fire and safety codes and standards; knowledge of UM EHS policy and procedures.

Additional Information

Michigan Engineering’s vision is to be the world’s preeminent college of engineering serving the common good. This global outlook, leadership focus and service commitment permeate our culture. Our vision is supported by a mission and values that, together, provide the framework for all that we do.  Information about our vision, mission and values can be found at: http://strategicvision.engin.umich.edu/ .

 

The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). The Michigan Engineering  component of the University’s comprehensive, five-year, DEI strategic plan—along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment—can be found at: http://www.engin.umich.edu/college/about/diversity.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.