How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Department of Dermatology is seeking a highly motivated and very organized administrative assistant who will work to proactively support the needs of the faculty and departmental leadership, while partnering with the other administrative staff. This position will provide a full range of advanced and diversified administrative support.
- Provides administrative support to Dermatology faculty and leadership.
- Screen, prioritize and route written, electronic correspondence, phone calls – maintaining good telephone etiquette, responding appropriately. Initiate, compose, edit and proofread correspondence, strategic documents, letters of recommendation, and PowerPoint presentations. Edit and format journal articles and book chapters.
- Provide support for meetings: schedule regular meetings and ad hoc meetings, prepare agendas and gather any supplemental materials, set up audiovisual conferencing, take meeting minutes, distribute minutes as directed, order and set up refreshments, track action, pending items, and coordinate follow-up activities. Maintain CME accreditation of meetings if applicable.
- Provide complex calendar and time management support by maintaining daily calendars for faculty and leadership
- Prepare Hosting Forms, Travel and Expense Reports in Concur, PCard reports, and reconcile accounts.
- Manage travel arrangements, including domestic and international travel. This includes, but is not limited to: booking conference registration, reserving venues within and outside the University, arranging catering, arranging flights, hotels, ground transportation, and make any other applicable arrangements. Prepare detailed travel itineraries in various formats.
- Maintain accurate and up to date faculty CVs in M-CV and NIH biosketches.
- Support manuscript development and submission to journals/book editors, including reference formatting and adherence to requisite style formatting.
- Renew annual memberships for faculty, assist with licensure renewal.
- Coordinate special projects as assigned, meeting associated deadlines.
- Additional duties as assigned.
This position requires a flexible, proactive and results-oriented individual who: will demonstrate creativity and leadership in resolving issues; is a team-player who wants to contribute to the department; and has strong analytical skills and a high level of integrity; the ability to mutlitask, to anticipate the needs of the individuals he/she supports, managing time effectively.
A bachelor’s degree and 2+ years of administrative experience, or equivalent combination of education and experience, preferably in an academic medical center. Must be able to work independently, handling multiple competing deadlines in a fast-paced environment while maintaining exceptional attention to detail. Must have excellent oral and written communication skills, and the ability to handle highly sensitive and confidential information. Proficient in Microsoft Office. Excellent interpersonal skills, must be able to interact effectively with a diverse group of faculty, residents, staff, and patients.
Experience with writing, manuscript preparation and submission, using EndNote and PubMed. Familiarity with University of Michigan Policies and Procedures as well as UM Systems (e.g., Concur, Marketsite) and medical terminology. Advanced computer skills (Word, Excel, PowerPoint, Adobe, Outlook) also desired.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.