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Job Summary

Note: To be considered for this position, candidates must include a cover letter specifying their interest in
and qualifications for this position. The cover letter should be the first page of your resume and uploaded
as one document.
 
**The Research Coordinator is a part time position, working 30 hours per week

Position summary:

As a comprehensive performing arts school set in one of the world’s finest public institutions of higher education, the School of Music, Theatre & Dance (SMTD) is deeply engaged in the creation, practice, scholarship, and pedagogy of music, theatre, and dance. We aim to provide leadership, nationally and internationally, in all three fields. We assert and celebrate the value of the arts to the mission of the University of Michigan. SMTD is committed to sharing values of diversity and inclusion in order to achieve and sustain excellence.

Faculty engage in a broad spectrum of creative practices, drawing on diverse media and art forms, cutting-edge digital music production techniques, and a wide variety of production outlets that include books, articles and monographs, artistic productions and performances, and multimedia installations and exhibitions. The Research Coordinator assists faculty in identifying, applying for and maintaining grants to support their research activities. 

Responsibilities*

Reporting directly to the Director of Research, as well as the CAO, this position will be responsible for grant management as follows:  

Pre-Award

  • Actively assist faculty and support DOR with identifying funding opportunities, including from internal UM sources, but more specifically with an emphasis on external granting agencies.
  • At least monthly, disseminate granting opportunities information to SMTD faculty via email message.
  • Support faculty in preparing and submitting proposals for sponsored research support, grants, and awards.
  • Review proposals to ensure compliance with funding agency requirements.
  • Advise Business Office on upcoming grants and consult on financial details.
  • Monitor application processes and maintain records related to research grants.
  • Closely monitor SMTD research budget to ensure compliance with stated parameters.

Post Award

  • Maintain communications with faculty/staff to ensure compliance with grant provisions.
  • Be proactive in taking initiative to look for solutions to issues that arise in the pre and post award process.
  • Track fund acquisition and disbursement, liaising on behalf of faculty with the SMTD Business Office, the Office of Research (UMOR), the Office of Research and Sponsored Projects (ORSP), the Office of Technology Transfer (OTT), and other organizations and agencies as appropriate.
    • Specifically:
      • Advise Business Office concerning cost sharing provisions and other details important to the proper administration of the grants.
      • Monitor project budget activity, ensuring compliance with budget limits, guidelines, intent, and restrictions.
      • Manage all expenditures against grant accounts; submit expense/payment requests for processing; process journal entries when needed; track grant award from inception to project completion, closing out grant accounts and liquidating unspent funds as appropriate.
    • Manage submission of progress and final reports to funding agencies when required.
  • Work with Principal Investigators on follow up for resubmissions for ongoing grants.

Social Media / Training

  • Assist in the organization and implementation of faculty research training workshops.
  • In close collaboration with the DOR, and under the general oversight of the CAO, develop and maintain webpages at the School’s website detailing research submission deadlines, policies, projects, forms, etc.
  • Work with SMTD’s marketing and communications team to develop and disseminate project information

Required Qualifications*

  • Bachelor's degree is required
  • Minimum 3 year’s progressively responsible experience with pre-and post-award grants and contracts
  • Experience working with arts research grants highly desirable
  • Experience with sponsor systems such as NSF Fastline and grants.gov
  • Excellent computer skills and proficiency in MS Office applications
  • Demonstrated ability to write and edit concisely and quickly, in varying styles most suitable to particular audiences, as well as excellent oral communication and presentation skills
  • Ability to gather, interpret, and analyze resource data in order to make recommendations
  • Exceptional attention to detail while delivering the highest level of customer service
  • Demonstrated ability to work collegially and effectively in a complex organizational environment with a collaborative, team and service-oriented style
  • Demonstrated ability to work effectively with diverse leaders and constituencies on and off-campus
  • Demonstrated knowledge of local and national trends, legislation and key issues impacting our business
  • Experience working with arts research grants highly desirable

Desired Qualifications*

  • Experience with electronic proposal submission systems, particularly eResearch
  • Knowledge of UM policies and procedures.

Mission Statement

As a comprehensive performing arts school set in one of the world’s finest public institutions of higher education, the School of Music, Theatre & Dance (SMTD) is deeply engaged in the creation, practice, scholarship, and pedagogy of music, theatre, and dance. We aim to provide leadership, nationally and internationally, in all three fields. We assert and celebrate the value of the arts to the mission of the University of Michigan. SMTD is committed to sharing values of diversity and inclusion in order to achieve and sustain excellence.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.