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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Emergency Medicine is seeking highly motivated candidates to join our team as an Administrative Assistant Senior.  This is an excellent opportunity for experienced staff to advance their career.  The position will join a growing team of professionals supporting Emergency Medicine programs at UM.  Under the administrative direction of the Director, Education Operations, the administrative assistant senior will provide administrative support for faculty; including general clerical assistance, travel arrangements and travel expense reports.  Indirect supervision will be provided on site key administrative staff and faculty leadership.  This position will assist with day to day operations of the education programs and ongoing research projects.  Particularly but not exclusively responsible for:

Responsibilities*

  • Manage calendars/schedules for several faculty

  • Assist with medical student education initiatives/events

  • Conference and event planning

  • Responsibility for financials, including use of concur and PCards

  • Arrangements for travel

  • Continuing Medical Education expense and hours tracking

  • Schedule rooms for meetings

  • Schedule management and coordination with outside institutions

  • Assist with quality and safety meetings:  room, minutes, etc.

  • Assist with data entry for various research projects including but not limited to:  PECARN, SIREN, ARREST

  • Assist with manuscript preparation

  • Various administrative needs:  typing, faxing, copying, filing, ordering supplies

  • Update CV’s and biosketches

  • Distribute departmental mail

  • Cross-training and other duties as assigned

Required Qualifications*

Bachelor’s degree or equivalent combination of education and experience; 4-5 years of progressive administrative assistance experience, preferably in a medical setting.  Ability to work independently and work well with faculty and peers.  Excellent computer skills.  Good organizational and communication skills. Perform with a very high degree of accuracy, attention to detail and confidentiality.  Outstanding punctuation, spelling, grammar, proofreading, editing and formatting skills are required.  Excellent knowledge of google calendar, Microsoft Word and Microsoft excel.  Must be able to work with little or no supervision.  Must be able to prioritize workload and maintain focused work in a high volume, deadline-driven environment.  Solid skills working in Excel/spreadsheets. Exceptional verbal and written communication skills are required, as is the ability to work cooperative with individuals from a variety of professional and non-professional backgrounds.  Demonstrated ability to handle multiple tasks, set priorities and work to meet deadlines with frequent interruptions.

Desired Qualifications*

Experience with PCards, e-reconcile and concur.

Knowledge of UM policies and procedures preferred. 

Previous experience with medical education programs.

Previous scheduling experience.

Work Locations

The work location is Flint, MI only supervision comes from Ann Arbor

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.